Going paperless makes your business more efficient. Not only do physical documents take a lot of space and money to store; they take time to organize, maintain, and search through. Digital documents are tagged and indexed in the scanning process for instant organization and quick retrieval. Record Nations Odenton can help you make the transition to a paperless office with our scanning services.
Our professional services make it easy to convert one box of documents, a single department, or your entire organization. Call us at (410) 630-4743 or fill out the form to receive free, personalized quotes from providers in Odenton. We will match you with several providers based on your needs and they will contact you within minutes.
How Document Scanning Services Work
Scanning services take the stress out of going paperless. Our experts will help you prepare for scanning and provide clear, consistent results. We can convert many kinds of documents of varying sizes and specifications. If you have any special requirements, please let us know so we can accommodate your needs.
We take care of the following steps to make your project as easy as possible:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), so that documents can be modified later.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We accommodate special requests, just give us the details when you request free quotes by calling (410) 630-4743 or filling out the form.
When you request price quotes, we will ask for the number of documents in your project. Use the formula below to count your documents.
Start by counting the number of file boxes you have or the number of inches your paper takes up on your shelves. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple the number of boxes or inches by the number of sheets of paper.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
Using this formula will give you a close estimate to the number of pages you have to scan. The number may vary based on how tightly your paper is packed, the brand of boxes or files you use, and other factors.
The Cost of Document Scanning in Odenton
Scanning services cost only cents per page and provide many benefits for your business. Record Nations makes it easy to find the lowest prices in your area by matching your with multiple providers. The cost of scanning can vary based on the number of documents you have, your location, and any service options you would like to include.
Our service options are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Please include the service options you are interested in to receive accurate price quotes from local providers.
Contact us for Free Quotes on Document Scanning Services in Odenton
Begin the transition to a paperless office today. Call us at (410) 630-4743 or fill out the form and we will instantly connect you with scanning providers throughout Odenton. You will be able to review prices and company options to make a selection that works best for your company.
Record Nations Odenton Location
Our operating hours are Monday-Friday from 8:30 AM to 7:00 PM and Saturday 9:00 AM to 3:00 PM.
Record Nations proudly serves these cities near the Odenton area:
Bowie | Crofton | Elkridge | Ferndale | Glen Burnie | Glen Dale | Greenbelt | Green Heaven | Jessup | Lanham | Laurel | North Laurel | Pasadena | Savage | Severn | Severna Park | South Gate | South Laurel