How long does it take to complete a scanning project?

Project completion times for document scanning depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

Our partner scanning services can digitize a wide range of documents, including paper records, photos, architectural documents, artwork, and more.

What file formats do you provide?

We offer various file formats after scanning, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

Yes, the security and confidentiality of your data during the scanning process are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

Are there any size or quantity limitations for document scanning projects?

Our network of scanning providers can accommodate projects of various sizes, from small batches to large-scale digitization efforts. Get in touch with us to discuss the specific requirements of your project and connect with the right local provider.

What is document scanning?

Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How do I calculate the number of documents I have to scan?

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

Do you offer OCR (Optical Character Recognition) services for scanned documents?

Yes, our local providers offer OCR services to convert scanned images into searchable and editable text, enhancing the usability of your digitized documents.

What is the resolution and quality of the scanned documents?

Our connected scanning providers ensure high-resolution and quality output, capturing details accurately according to industry standards for clear and readable digital documents.

Document Scanning San Ramon, CA

Professional scanning services take the stress out of transitioning to a paperless office. Record Nations San Ramon specializes in quick conversion projects to get your new system up and running as soon as possible. We will assist you with the preparation process and create clear, accurate files that can be easily organized, better managed, and quickly retrieved.

Begin your conversion project today by calling us at (925) 575-9457 or filling out the form. We will send you free, personalized price quotes from local scanning providers within minutes. You will be able to compare prices and find the company that works best for you.

How Document Scanning Services Work

Paper documents take time to search through, update by hand, and are cumbersome to store. Digital documents can be found with a simple keyword search and edited easily. Digital files can also be integrated with the document management system (DMS) of your choice, giving your documents structured organization and automated maintenance.

We take care of the following steps to make your project as easy as possible:

We remove bindings to prepare documents for scanning.
We determine between single and double-sided documents and scan as necessary.
We can index by page or by entire document, whichever is easier for you.
We offer Optical Character Recognition (OCR), so that documents can be modified later.
We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
We can accommodate special requests, just give us the details when you request free quotes by calling (925) 575-9457 or filling out the form.

How to Count Your Documents

Counting your documents will make it possible for us to give you an accurate price quote on your conversion project. Follow the steps below to count the number of documents you have to scan.

Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.

For example, if you have 3 banker’s boxes full of paper, you will calculate 3 boxes x 2500 sheets of paper = 7500 documents.

For more information on counting your documents, click here.

The Cost of Document Scanning in San Ramon

Scanning is charged by the page. The price per page will depend on the overall size of your project, your location, and any service options you select for your project. The price typically falls between 7 and 12 cents per page.

Our service options include:

Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
Expedited turnaround time
Double-sided documents
Specific systems, file types, and special requirements

Contact us for Free Quotes on Document Scanning Services in San Ramon

Record Nations San Ramon makes it easy to convert your documents to digital files. You will love how easy it is to navigate through all of your information with digital files. Call us at (925) 575-9457 or fill out the form to request free quotes on your document scanning project today.