Are Electronic Health Records secure?

Are Electronic Health Records secure?During your most recent visit to the doctor, you may have noticed your physician entering notes on a computer or laptop into electronic health records (EHR).

With EHRs comes the opportunity for patients to receive improved coordinated care from providers and easier access to their health information. It’s a way to make it easier for everyone to be better informed and more involved in the patient’s health care.

However for many of us, electronic health records also come with questions and concerns about the privacy and security of our health information. Who can access the information on my EHR? How can I see the information in my record and make sure it’s correct? How is it protected from loss, theft and hacking? What should I do if I think my information has been compromised?


The HIPAA Privacy Rule gives you rights over your own health information, regardless of its form. Whether your record is in paper or electronic form, under the Privacy Rule you have the right:

  • To see or get a copy of your medical record
  • To request to have any mistakes corrected
  • To get a notice about how your health information is used and shared
  • To say how and where you want to be contacted by your health care provider
  • To file a complaint if you think any of these rights have been violated. One way to do this is through OCR’s website:

These rights are spelled out in the Notice of Privacy Practices that is given to you at your doctor’s office or hospital. Your health plan may also send this notice to you in the mail.

Protecting Your Records

Specific to protecting the information stored in EHRs, the HIPAA Security Rule requires that health care providers set up physical, administrative, and technical safeguards to protect your electronic health information. Some safety measures that may be built in to EHR systems include:

  • “Access controls” like passwords and PIN numbers, to help limit access to your information;
  • Encrypting” your stored information. This means your health information cannot be read or understood except by someone who can “decrypt” it, using a special “key” made available only to authorized individuals;
  • An “audit trail,” which records who accessed your information, what changes were made and when.

Record Nations works to help make sure your health information is kept private and secure. We specialize in helping you find the document management contractor that’s right for your businesses regardless of the size of the job.

Get Free Quotes on Electronic Health Records Systems Today!

If you are looking to convert your medical records to EHRs, Record Nations can help. Our nationwide network of contractors can work with your office to set up the perfect document management plan. Accurate medical records scanning and a doctor’s review of each record is also necessary to ensure that the system is capturing all the data once the conversion is complete- and indexing it properly so you can find it easily.

Record Nations specializes in making the transition simple and cost-effective for practices of all sizes.  If you’re looking for a quote, fill out the form to the right, or give us a call at (866) 385-3706.  

Within minutes of receiving your request, you will have free quotes from experts in your area that can help you select the system that fits your situation and your office best.