Corporate document services in Albany, NY
Most offices here reach the same fork eventually: keep paying to house the files, or convert them once and stop. The honest answer is usually both, split by how often a box actually gets opened. Scanning the part that moves is where the money goes furthest.
Three quarters of New York’s records work is digitization, which says something about how that fork tends to resolve.
What digitizing the active files gives back
- A named file surfaces from a search box instead of a shelf, which is the entire return on indexing
- The square footage stops being a filing room and goes back to being square footage
- What remains is a smaller, quieter set of boxes that off-site records storage holds at 50 to 95 cents per box per month
Record Nations connects Albany offices with providers who take the scan and the storage as one engagement, so the split doesn’t turn into two vendors and two invoices.
Which New York files carry a destruction duty
Legal and nonprofit work together make up close to a third of the state’s records volume, and state bar rules require secure destruction of client files once a matter closes. Consumer report information adds an obligation of its own under the Fair and Accurate Credit Transactions Act.
NAID AAA-certified providers cover that end of it, and certified shredding comes with the certificate documenting what went. Patient charts run on a clock of their own, handled on the chart scanning page.
Compare bids from certified New York providers
Send a box count and a note on which files still move. Free bids come back from local companies, and Record Nations lays them out so the one-time cost and the monthly line can be read against each other.
