Medical record scanning in Albuquerque, NM
A single digitization job in this market runs about 81,300 pages. That is not a filing cabinet, and planning for it as though it were is how chart projects stall at the halfway mark. Indexed storage for whatever stays on paper belongs in the same plan.
At that volume the questions worth asking are about throughput and chain of custody. Answers to those two separate the shortlist quickly.
What a business associate agreement covers
Business associate agreement — the contract extending patient privacy obligations to the vendor handling the charts, signed before a single box is collected.
The Health Insurance Portability and Accountability Act makes the practice responsible for choosing a vendor that can meet it, and selecting a NAID AAA-certified provider is how that diligence gets documented. Record Nations puts only providers holding both in front of you.
How a large chart backfile is sequenced
- Charts leave in date order, so the oldest and least active go first
- Sealed transport, with custody logged box by box from the practice door
- Images verified against originals before a single sheet is destroyed
- Originals to certified destruction or back on the shelf, whichever the practice decides
Charts stay in scope six years from creation or last use, so the destruction step usually applies to part of the pile rather than all of it.
Get a chart backfile sized and priced
Give a provider the number of charts and the oldest year on the shelf. Record Nations sends free estimates from New Mexico companies built for volume work, with the throughput commitment stated alongside the price.
