Cambridge Document Storage
How much time and effort does your staff spend on document storage and retrieving documents? Do you have a policy or system for how long to keep documents? Do you know how much staff time is spent looking for a specific file? And what happens when a file isn’t found? What do you do then?
Record Nations Cambridge will connect you with document storage experts who will help you to design a budget-friendly and secure storage process for your physical and digital files. In Massachusetts, law offices have to retain files for at least six years after a legal matter is resolved. And healthcare providers have to keep patient files for at least seven years after the last professional contact. That can mean a lot of office space dedicated to paper and clients that aren’t generating income anymore.
Business Storage Options
- Physical Document Storage
Moving your paper files away from your work location frees up usable office space and your documents can be stored in a secure environment. Record Nations’ network partner facilities will make sure that your files are protected during all types of disasters, are monitored around the clock and have temperature controls to prevent paper from degrading. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files are stored safely away from your office. You could also decide to still keep them in your office while also having a digitized copy of each file. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will ease your workflow by managing retention schedules and organizing documents.
To start the storage process, you’ll be asked to do the following:
- Estimate how many documents your company needs to store off site, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you. Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today! (617) 618-9319.
