Name: Record Nations
Brand: Record Nations

Cambridge Document Scanning Services

Document scanning is the initial stride towards safeguarding your information, enhancing data accessibility for your workforce, reducing clutter, and transitioning to a paperless environment. Simplify the process of safeguarding and retrieving your materials by partnering with Record Nations Cambridge! Whether you aim to digitize records at home, within a single department, or throughout your entire organization, Record Nations offers comprehensive document scanning services tailored to your requirements.

Our company ensures cost-effectiveness by connecting you with multiple providers that deliver competitive pricing. We specialize in customizing document scanning projects to align with your unique needs. Record Nations collaborates with secure service providers capable of handling documents of any size and volume. We are eager to assist you in optimizing your office workflows and achieving organizational efficiency.

Document Scanning Solutions

Record Nations has a network of expert scanning providers throughout the area. They have industrial-grade scanning equipment that makes it easy to convert documents of all kinds. Digital files simplify the management process with organized storage options, editing capabilities, and easy sharing.

We make the scanning process easy, so you can focus on more important tasks for your business. You can customize your scanning service so it fits the unique needs of your business. Our providers can take care of the following steps to simplify the scanning process:

Removal of bindings to prepare documents for scanning.
Distinguish single and double-sided documents and scan them as necessary.
Indexing by page or by entire document, whichever you choose.
Optional Optical Character Recognition (OCR) so that documents can be modified later.
Placement of converted files on the medium of your choice; including CDs, DVDs, or cloud storage.

Abbo

San Diego, CA

"Very friendly and professional service. We heard back from their partners in a timely fashion. We are so pleased with the results. We highly recommend Record Nations."

George

Boston, MA

"Really helpful in getting me connected to a local document management company. Much appreciated."

Deborah

Washington, DC

"Great Customer service, Very friendly with a pleasant attitude and very responsive to my questions. VERY attentive to my needs. Much appreciated."

How Much Does Professional Document Scanning Cost?

Most prices range from 7-12 cents per page depending on where you’re located, how many documents you have, and which company you select for your project. Find out more about estimating your document volume and pricing here. Price per page is just one aspect of the project—other requirements can change the price significantly. We’ll be sure to offer you all the information we have to make sure you get the service you need. Be sure to ask for a customized quote from multiple document scanning companies for your project.

The quote on a project is determined by several things:

Specialized scanning (OCR, redaction, indexed, non-indexed)
Timeframe of the project
Number of pages and if they are double-sided
Electronic systems already in place within the organization and the scanned documents must be compatible with them

Document Scanning Process

Step 1Assess

Begin by assessing the type and volume of documents that you or your organization need to be professionally scanned. Categorize the documents, understand their importance, and identify any specific requirements such as document size, quality, or security considerations.

Step 2Contact

Contact Record Nations to request free, customized quotes for document scanning and other management services. Provide details about your project, including the number of documents, special considerations, and your location. Our experts will then recommend service providers in your area who can meet your needs.

Step 3Schedule Your Service

Local service providers in Cambridge will contact you to discuss the scanning service. They will work with you to schedule a convenient time for document pickup or onsite scanning.

Step 4Scanning and Digitization

The documents are professionally scanned and converted into high-quality digital files. During this process, the service provider will ensure that all documents are properly indexed and categorized for easy retrieval. After scanning, the digital files will be provided to you in the format of your choice.

Step 5Complete the Service

Once the scanning process is finished, the provider will work according to your agreement regarding the physical files. There are several options including having the documents returned to you, securely stored, or confidentially shredded.

Contact us for a free quote today!

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Frequently Asked Questions

What is document scanning?

Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How long does it take to complete a scanning project?

Project completion times depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

Our scanning service can digitize a wide range of documents, including paper documents; photographs; large format documents; architectural documents; medical records; legal documents; financial records; blueprints; microfilm and microfiche; X-rays; and more.

What file formats do you provide?

We offer various file formats, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

Yes, the security and confidentiality of your data are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

How do I calculate the number of documents I have to scan?

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.