When it comes to medical records, it’s important to make sure that an offsite storage facility is secure against theft, damage, and misplacement. A records storage facility dealing with medical records needs to be efficient and secure when scanning and converting patient records and other records. It is incredibly important to make sure that your business is HIPAA and HITECH compliant.
Record Nations Cambridge is a full-service records scanning and storage for medical records for any medical-related business from hospitals to dental offices.
Preparing Medical Records for Scanning in Cambridge
All medical records contain Personal Health Information (PHI) which means that your business is legally obligated to keep the information private and secure at all times.
Beyond being legally compliant, patient privacy is pertinent to ensure that your business maintains a good relationship with your patients.
Follow these easy steps and Record Nations Cambridge will take care of the rest:
- Call us at (617) 221-4051 or fill out the form to request free, personalized quotes from scanning providers in the area. Be sure to tell us the number of records you would like to scan and the level of detail you want for each file.
- You will be contacted by multiple medical record scanning providers within just a few minutes.
- Review the price options, choose a provider that best fits your needs, and begin your scanning project.
Medical Records Custodian
When a Cambridge healthcare facility closes, a person or company is often hired as the custodian to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. Patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations Cambridge can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Need to Start a Medical Scanning Project?
To get started, fill out the form or give us a call at (617) 221-4051. Within minutes of receiving your request, an agent will be in contact with a free, no-obligation quote.
We can handle your project efficiently and securely so that you can have peace of mind when undergoing this stressful project.
Record Nations Cambridge Location
Our normal hours of operation are Monday-Friday 9:00am to 6:00pm and Saturday 10:00am to 2:00pm.
Record Nations is proud to service Cambridge and these nearby cities:
Amherst | Boston | Brockton | Chelmsford | Chicopee | East Longmeadow | Fitchburg | Haverhill | Holyoke | Lawrence | Leominster | Lexington | Lowell | Massachusetts | Marlborough | Newton | Northampton | Pittsfield | Shrewsbury | Springfield | Waltham | West Springfield | Western Massachusetts | Westfield | Worcester