Physical documents take up a lot of space and take time to maintain. Digital documents are more efficient because they are instantly organized using tagging and indexing. You will no longer have to waste time and energy organizing and searching through paper files when you transition to a paperless office using our scanning services.
Record Nations Farmingdale can help you convert one box of documents, a single department, or your entire organization. Call us at (516) 214-5351 or fill out the form to connect with providers in Farmingdale and receive free, personalized price quotes.
How Document Scanning Services Work
Record Nations Farmingdale partners with expert scanning providers. They are experienced in converting files of all specifications and sizes. We are dedicated to making the conversion process as easy as possible. We take care of the following steps to prepare for your project:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), so that documents can be modified later.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We accommodate special requests, just give us the details when you request free quotes by calling (516) 214-5351 or filling out the form.
To give you the most accurate price quotes possible, we will ask for an estimate of the number of pages you will be scanning. Use the formula below to count your documents.
Start by counting the number of file boxes you have or the number of inches your paper takes up on your shelves. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple the number of boxes or inches by the number of sheets of paper.
For example, if you have 3 banker’s boxes full of paper, you will calculate:3 boxes x 2500 sheets of paper = 7500 documents.
The final number may vary, but a close estimation is all we need. Variations depend on how tightly your paper is packed, the brand of boxes or files you use, and other factors.
The Cost of Document Scanning in Farmingdale
The price of scanning is an investment into the efficiency of your company. We connect you with multiple providers to ensure that you receive fair, competitive price options. The price will vary based on your location, the size of your project, and the service options you include.
Our service options are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Farmingdale
Transition your office to digital files today. Digital files improve organization and productivity with instant access to your files. Call us at (516) 214-5351 or fill out the form and we will connect you with scanning providers throughout Farmingdale.
Record Nations Farmingdale Location
Our operating hours are Monday-Friday from 9:00 AM to 5:00 PM.
Record Nations proudly serves these cities near the Farmingdale area:
Amityville | Bethpage | Copiague | East Massapequa | Levittown | Massapequa | Massapequa Park | Melville | North Amityville | North Lindenhurst | North Massapequa | North Wantagh | Plainview | South Farmington | Wantagh