Scanning services are the first step in creating a digital document management system. The benefits of going digital include instant access to your documents, improved organization, reduced storage costs, and much more. Improve your productivity and efficiency by going digital today.
Record Nations Laguna Niguel can take on any scanning project, no matter how large. We can convert one box of files, a single department, or your entire organization. Please contact us today by calling (949) 565-3842 or filling out the form and we will connect you with local providers to begin your scanning project.
How Document Scanning Services Work
Scanning captures an image of your physical documents and creates a digital file that can be indexed and edited. Our experienced providers use top-of-line equipment that creates clear, easy-to-use files. We are dedicated to making the conversion process as easy as possible.
We will take care of the following steps to simplify the process:
- Removing bindings to prepare documents for scanning.
- Converting single and double-sided documents.
- Indexing by page or by document, whichever you choose.
- Offering Optical Character Recognition (OCR) to make your documents editable.Â
- Putting your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
- Accommodating special requests, just include the details when you request free quotes by calling (949) 565-3842 or filling out the form on this page.
How to Count Your Documents
An accurate document count helps our scanning professionals prepare for your project and provide you with a price quote. Below is an easy way to count your documents.Â
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number may vary based on a number of factors. Learn more about counting your documents here.
The Cost of Document Scanning in Laguna Niguel
The price of scanning is charged per page. The more pages you have, the lower your price per page will be. The typical price range falls between 7 and 12 cents per page. The price is determined by the size of your project, your location, and the service options you select.
Our service options include:
- Scanning specifications like OCR, redaction, indexed, non-indexed, etc.
- Timeframes of your project
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Laguna Niguel
Digital technology has changed the way we do business. Making the transition to a digital office will improve efficiency, productivity, and profits overall. Begin the process by calling us at (949) 565-3842 or filling out the form. We will connect you with Laguna Niguel scanning providers and send you free quotes in just minutes.
Record Nations Laguna Niguel Location
Record Nations Laguna Niguel
30025 Alicia PkwyÂ
Laguna Niguel, CA 92677
(949) 565-3842
laguna-niguel@recordnations.com
Our operating hours are Monday-Friday from 9:00 AM to 6:00 PM and Saturday from 10:00 AM to 4:00 PM.
Record Nations proudly serves these cities near the Laguna Niguel area:
Aliso Viejo | Costa Mesa | Dana Point | Irvine | Laguna Beach | Laguna Hills | Laguna Woods | Lake Forest | Mission Viejo | Newport Beach | Rancho Santa Margarita | San Clemente | San Juan Capistrano | Tustin | Tustin Foothills
