Document scanning uses capture technology to convert paper documents into digital images. More and more businesses are turning to scanning services because they reduce costs, improve access, and increase productivity.
Digital files can be stored and retrieved online, reducing costs and saving time. They also decrease the need for paper and printer ink and reduce mailing costs. Sharing and collaboration become easier, increasing productivity.
Begin your conversion project today by calling (512) 201-4387 or filling out the form. We will instantly connect you with local scanning providers and send you free, personalized price quotes.
How Document Scanning Services Work
Our scanning experts will quickly and accurately capture your documents to create digital files. Once captured, your documents will go through some or all of these steps: document imaging, forms processing, image cleanup, quality control, and recognition. They will also be indexed for organization and keyword searching.
Record Nations makes it easy to convert your documents and takes care of the following steps for your convenience:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever is easier for you.
- We offer Optical Character Recognition (OCR) so that documents can be modified later.
- We put your converted files on the medium of your choice, including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request free quotes by calling (512) 201-4387 or filling out the form.
How to Count Your Documents
In the preparation process, we will ask how many documents you plan to scan. Counting your documents is easy with the formula below. We do not need an exact count; an estimate is enough to move forward.
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
If you need more assistance counting your documents, click here.
The Cost of Document Scanning in Lakeway
The price of scanning may vary based on the size of your project, your location, and any service option you choose. The price generally falls between 7 and 12 cents per page. We recommend scanning as many documents together as possible to reduce your costs. The larger your project, the lower the price per page will be.
Our service options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Contact Us for Free Quotes on Document Scanning Services in Lakeway
Going paperless can be overwhelming. Let Record Nations Lakeway take on the stress for you. We will quickly convert your documents and get your paperless business up and running in no time. Call us at (512) 201-4387 or fill out the form to begin the process today. We will send you free quotes within minutes.
Record Nations Lakeway Location
Our operating hours are Monday-Friday from 9:00 AM to 6:00 PM and Saturday 10:00 AM to 1:30 PM.
Record Nations proudly serves these cities near the Lakeway area: