How long does it take to complete a scanning project?

Project completion times for document scanning depend on the size and complexity of the job. We'll provide you with an estimated timeframe when you request a quote.

What types of documents can I scan?

Our partner scanning services can digitize a wide range of documents, including paper records, photos, architectural documents, artwork, and more.

What file formats do you provide?

We offer various file formats after scanning, including PDF, JPEG, TIFF, and more. You can specify your preferred format when placing your order.

Is my data safe and confidential during the scanning process?

Yes, the security and confidentiality of your data during the scanning process are of utmost importance. Our partners have strict privacy protocols in place to ensure that your documents and the information they contain are protected at every stage of the scanning process.

Are there any size or quantity limitations for document scanning projects?

Our network of scanning providers can accommodate projects of various sizes, from small batches to large-scale digitization efforts. Get in touch with us to discuss the specific requirements of your project and connect with the right local provider.

What is document scanning?

Document scanning refers to the conversion of physical documents into a digital format. This process utilizes a scanner or specialized equipment to capture images of paper documents, which are then stored as electronic files.

How do I calculate the number of documents I have to scan?

With our easy-to-use conversion calculator, you can determine how many boxes of paper you have based on your current method of storage. If you need additional help, give us a call and we can walk you through it.

Do you offer OCR (Optical Character Recognition) services for scanned documents?

Yes, our local providers offer OCR services to convert scanned images into searchable and editable text, enhancing the usability of your digitized documents.

What is the resolution and quality of the scanned documents?

Our connected scanning providers ensure high-resolution and quality output, capturing details accurately according to industry standards for clear and readable digital documents.

Document Scanning Milpitas, CA

Making the transition to a paperless office can seem like a huge undertaking. Record Nations Milpitas is here to make the process seamless. Our experienced scanning providers will quickly and professionally convert your files, so you can begin enjoying the benefits of a digital system.

Document scanning is available for projects large and small and documents of all sizes and specifications. We use industrial-grade scanning equipment that creates clear, consistent images of your documents.

Improve response time, organization, and productivity with digital files today. Call us at (408) 320-0370 or fill out the form and we will instantly connect you with verified scanning providers in your area.

How Document Scanning Services Work

Scanning works by capturing an image of your documents and making them into an editable digital file. Digital files are easier to navigate than physical documents because they include features like indexing and tagging. Your files will be set up for keyword search capabilities, greatly reducing the time spent searching for the documents you need.

It is our goal to make the scanning process as easy as possible. We take care of the following steps to begin the scanning process:

We remove bindings to prepare documents for scanning.
We determine between single and double-sided documents and scan as necessary.
We can index by page or by entire document, whichever is easier for you.
We offer Optical Character Recognition (OCR), so that documents can be modified later.
We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.

We can accommodate special requests, just give us the details when you request free quotes by calling (408) 320-0370 or filling out the form.

How to Count Your Documents

When beginning your project, we will ask for an estimated count of the number of documents you plan on scanning. The number helps us prepare for your project and provide you with an accurate price quote. Use the instructions below to count your documents.

Start by counting the number of file boxes you have or the number of inches your paper takes up on your shelves. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple the number of boxes or inches by the number of sheets of paper.

The final number may vary, but will give us a great place to start.

The Cost of Document Scanning in Milpitas

When considering the price of scanning, it is important to consider the savings the digital files provide. Digital files reduce costs on storage, printing, and wasted employee time spent searching through files. The price of your scanning project will be charged by the page. The price varies based on your location, the size of your project, and any service options you wish to include.

Our services are:

Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
Expedited turnaround time
Double-sided documents
Specific systems, file types, and special requirements

Contact us for Free Quotes on Document Scanning Services in Milpitas

Go paperless today with scanning services from Record Nations Milpitas. We make the process as easy as possible and offer competitive price options. Call us at (408) 320-0370 or fill out the form to receive free, personalized price quotes from local scanning providers.