Document Scanning Milpitas, CA

Milpitas, CAMaking the transition to a paperless office can seem like a huge undertaking. Record Nations Milpitas is here to make the process seamless. Our experienced scanning providers will quickly and professionally convert your files, so you can begin enjoying the benefits of a digital system. 

Document scanning is available for projects large and small and documents of all sizes and specifications. We use industrial-grade scanning equipment that creates clear, consistent images of your documents.

Improve response time, organization, and productivity with digital files today. Call us at (408) 320-0370 or fill out the form and we will instantly connect you with verified scanning providers in your area.

How Document Scanning Services Work

Scanning works by capturing an image of your documents and making them into an editable digital file. Digital files are easier to navigate than physical documents because they include features like indexing and tagging. Your files will be set up for keyword search capabilities, greatly reducing the time spent searching for the documents you need. 

It is our goal to make the scanning process as easy as possible. We take care of the following steps to begin the scanning process:

  • We remove bindings to prepare documents for scanning.
  • We determine between single and double-sided documents and scan as necessary.
  • We can index by page or by entire document, whichever is easier for you.
  • We offer Optical Character Recognition (OCR), so that documents can be modified later.
  • We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.

We can accommodate special requests, just give us the details when you request free quotes by calling (408) 320-0370 or filling out the form.

Document Scanning ServicesHow to Count Your Documents

When beginning your project, we will ask for an estimated count of the number of documents you plan on scanning. The number helps us prepare for your project and provide you with an accurate price quote. Use the instructions below to count your documents. 

Start by counting the number of file boxes you have or the number of inches your paper takes up on your shelves. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple the number of boxes or inches by the number of sheets of paper. 

The final number may vary, but will give us a great place to start.

The Cost of Document Scanning in Milpitas

When considering the price of scanning, it is important to consider the savings the digital files provide. Digital files reduce costs on storage, printing, and wasted employee time spent searching through files. The price of your scanning project will be charged by the page. The price varies based on your location, the size of your project, and any service options you wish to include.

Our services are:

  • Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
  • Expedited turnaround time
  • Double-sided documents
  • Specific systems, file types, and special requirements

Contact us for Free Quotes on Document Scanning Services in Milpitas

Go paperless today with scanning services from Record Nations Milpitas. We make the process as easy as possible and offer competitive price options. Call us at (408) 320-0370 or fill out the form to receive free, personalized price quotes from local scanning providers.

Record Nations Milpitas Location

Record Nations Milpitas
1680 S Main St
Milpitas, CA 95035
(408) 320-0370
milpitas@recordnations.com

Our operating hours are Monday-Saturday from 9:00 AM to 6:00 PM and Sunday 10:00 AM to 4:00 PM. 

Record Nations proudly serves these cities near the Milpitas area:
Campbell | Cupertino | East Foothills | East Palo Alto | Fremont | Los Altos | Los Altos Hills | Mountain View | Newark | Palo Alto | Santa Clara | San Jose | Saratoga | Sunnyvale | Union City