Document scanning is a conversion process that transitions your office from paper files to digital documents. The benefits of a digital office include reduced storage and printing costs, improved security for your files, and reduced risk of loss and damages. Digital files also improve efficiency by reducing time spent searching through and managing physical documents.
Record Nations Newton offers scanning services for businesses of all kinds and projects large and small. Call us at (641) 715-9116 or fill out the form to receive free quotes on scanning services near you and we will begin your project right away.
How Document Scanning Services Work
Scanning technology uses specialized equipment to capture your physical documents and create a high-quality digital file. Our scanning professionals can complete your project quickly and accurately, while also maintaining confidentiality. We try to make the process as easy as possible and take care of the following steps to make your project stress-free:
- We remove bindings to prepare documents for scanning.
- We convert single and double-sided documents.
- We can index by page or by document, whichever you choose.
- We offer Optical Character Recognition (OCR) to make your documents editable.
- We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just be sure to include the details when you request free quotes by calling (641) 715-9116 or filling out the form on this page.
How to Count Your Documents
The number of documents you have to scan will determine the price of your project. Use the instructions below to find a page count for your project.
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiply those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number may vary, but a close estimate is all we need to move forward. Learn more about counting your documents here.
The Cost of Document Scanning in Newton
Scanning is an affordable process that will pay for itself in a short time. Scanning will reduce your storage and printing costs and reduce billable time spent searching through physical files. The price is determined by the number of pages, your location, and any service options you add. Typically, the price per page will fall between 7 and 12 cents.
Our service options include:
- Scanning specifications like OCR, redaction, indexed, non-indexed, etc.
- Timeframes of your project
- Double-sided documents
- Specific systems, file types, and special requirements
Contact Us for Free Quotes on Document Scanning Services in Newton
Scanning services are the beginning of your transition to a paperless office. Going paperless saves money, increases security, and reduces paper waste for the environment. Get started on your scanning project today by calling us at (641) 715-9116 or filling out the form. We look forward to working with you.
Record Nations Newton Location
Our operating hours are Monday-Friday from 8:00 AM to 5:00 PM and Saturday from 9:00 AM to 12:00 PM.
Record Nations proudly serves these cities near the Newton area:
Baxter | Colfax | Ira | Kellogg | Killduff