Palo Alto Document Storage
Record Nations has solutions for any kind of problem that your business may be having with document storage. If your staff spends too much time on document storage or retrieving documents, we can help. If you want to draft a policy for how long to retain documents, we can help. If too many of your documents are misfiled, we can help.
Record Nations Palo Alto will link you with document storage providers in your area. These experts can help you to structure a cost effective process to securely store your physical and digital files. In California, the Rules of Professional Conduct recommend that attorneys retain client files for five (5) years in civil cases, for the life of the client in a criminal case, and 15 years in estate or trust law.
Doctors have to retain patients’ medical records for at least seven (7) years after the last patient encounter. That’s a lot of physical office space used up by paper files for clients that aren’t generating income for you anymore. All of that paper is costing you valuable and expensive square footage in your office!
Document Storage Options
You’ll have more usable office space after taking your paper files and file cabinets to a secure place away from your workplace. In case of disaster, Record Nations’ partner facilities can safeguard your files. They’re monitored around the clock and have temperature controls to keep paper from degrading. You can retrieve your documents whenever you need them.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records whether the physical files are stored securely offsite or not. You’ll have unlimited storage capacity for digital files plus added protection including encryption and two-factor authentication.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage document retention schedules and organize direct documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents you’ll need to store away from the office, including any that are oversized or have special storage requirements. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free estimates on services from storage providers in Palo Alto or Santa Clara County.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today!
