All businesses have records they must maintain for legal compliance and operational business needs, such as contracts, legal filings, personnel files, and marketing materials. Managing these documents efficiently can be tricky, but document management systems make the job easy.
What Is a Document Management System?
Document management systems provide an organized structure for your digital documents.
These electronic systems have complex capabilities allowing you to convert records to the proper digital format, index them according to custom specifications, use keyword search functionalities to find documents, set access controls, and even search and edit digital files quickly and easily.
With a DMS you get fully customizable electronic storage solutions that provide version control, security, and remote digital document access. Your employees will have quick and secure access to any documents stored within this framework.
Common DMS Features
- Remote Access
- OCR & Redaction
- Access Controls
- Version Controls
- File Indexing and Search Functionalities
- Data Encryption
Different Types of Document Management Systems
- Web Based Systems
- Cloud Based Systems
- Client-Server Systems
- Database Packages
Why Does My Business Need a DMS?
Every business operates under different pressures and has different organizational requirements. Setting up a DMS can enhance your organization’s ability to be nimble, productive, and efficient.
Find the right document fast, and create a custom system for records storage that makes sense in your line of work.
No one knows your business as you do—create a digital file management system that meets your needs, and focus on your main job.
Choosing the right DMS for your type of business is imperative to success. Some factors that will influence the type of DMS you should choose are:
- Whether you provide services or sell products
- Whether you are local, regional, or nationwide
- Whether or not you will benefit from remote access to your documents
- The size of your business
- The security requirements of your industry, and more
Let Record Nations Help You Find the Right DMS For Your Organization
Record Nations has over a decade of RIM industry experience. We partner with DMS specialists throughout North America and we can get you several quotes on DMS systems designed to handle the requirements of your exact business needs.
Industries that Benefit from Document Management Systems
|Real Estate and Mortgage||Medical Records||Legal|
Find the Best Document Management System for Your Needs
With the right customization and proper implementation, a DMS can help streamline your business and improve workflow and efficiency.
Record Nations provides several options and free quotes on DMS services that meet your exact needs. Get your document management project started off on the right foot.
Call us today at (866) 385-3706 or fill out our form and we’ll connect you to our network of trusted local service providers for free.