Successful businesses continue to improve their practices as better technology and standards progress. You will need to take every opportunity to improve response time to customers, productivity amongst your team, and efficiency in your operations. Scanning services help your business run seamlessly by converting your paper files to a digital format.
Digital files can be easily organized, retrieved on-demand, and save your company money. They make it easier to find the files you need, increasing efficiency and reducing time wasted searching through files. Record Nations Plainview can help you with any size conversion project, from one box of paper to an entire warehouse. Call us at (516) 407-3070 or fill out the form to begin the process today.
How Document Scanning Services Work
Record Nations partners with expert scanning professionals in Plainview and the surrounding areas. Our providers have been pre-screened and verified to ensure that you will receive quality services every time. We use top-of-the-line scanning equipment that can convert documents of many sizes and specifications. We protect your privacy throughout the process and maintain legal compliance.Â
We take the following steps to make your scanning project easier:
- We remove bindings to prepare documents for scanning.
- We convert single and double-sided documents.
- We can index by page or by document, whichever you choose.
- We offer Optical Character Recognition (OCR) to make your documents editable.
- We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just be sure to include the details when you request free quotes by calling (516) 407-3070 or filling out the form on this page.
How to Count Your Documents
When you request free quotes on your scanning project, we will ask for the number of documents you plan on scanning. You may be wondering how in the world you will be able to count all of your documents. The formula below makes it easy to find an estimate on the number of pages you have.Â
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will vary based on the thickness of your paper, the brand of boxes or files you use, and how tightly you have packed your documents. Learn more about counting your documents here.
The Cost of Document Scanning in Plainview
Scanning can cost your company a large amount upfront, but you will quickly be reimbursed by the savings on storage and printing costs. It will also reduce wasted working hours that were previously spent searching through physical files to find the right document.
Scanning typically costs between 7 and 12 cents per page. You can reduce the price per page by stocking up on documents to scan together. The larger your project is, the lower the price per page will be.Â
Adding service options will also affect your overall price. Our service options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Timeframes of your project
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Plainview
Scanning is essential in the transition to a paperless office. Record Nations Plainview will quickly and accurately complete your conversion project, so you can begin enjoying the benefits right away. Call us at (516) 407-3070 or fill out the form to learn more and receive free quotes from Plainview-based providers.
Record Nations Plainview Location
Record Nations Plainview
329 S Oyster Bay Rd
Plainview, NY 11803
(516) 407-3070
plainview@recordnations.com
Our operating hours are Monday-Friday from 9:00 AM to 7:00 PM and Saturday from 9:00 AM to 6:00 PM.Â
Record Nations proudly serves these cities near the Plainview area:
Albertson | Amityville | Babylon | Baldwin | Bayside | Bellerose | Bellmore | Bronx | Brooklyn | Cambria Heights | Carle Place | Cedarhurst | Cold Spring Harbor | East Meadow | East Norwich | East Rockaway | Elmhurst | Elmont | Far Rockaway | Floral Park | Flushing | Franklin Square | Freeport | Fresh Meadows | Garden City | Glen Cove | Glen Head | Glen Oaks | Glenwood Landing | Great Neck | Greenvale | Hempstead Hewlett | Hicksville | Hollis | Inwood | Island Park | Jamaica | Jericho | Kew Gardens | Lakewood | Lawrence | Levittown | Little Neck | Locust Valley | Lynbrook | Malverne | Manhattan | Manhasset | Massapequa | Melville | Merrick | Mill Neck | New Hyde Park | New York | Oakland Gardens | Oceanside | Old Bethpage | Old Westbury | Oyster Bay | Point Lookout | Port Washington | Queens Village | Ridgewood | Rockville Centre | Roosevelt | Rosedale | Roslyn | Roslyn Heights | Saint Albans | Sea Cliff | Seaford | South Ozone Park | South Richmond HIll | Springfield Gardens | Syosset | Uniondale | Valley Stream | Wantagh | West Hempstead | Westbury | Whitestone | Williston Park | Woodbury | Woodmere
