Professional document scanning services can quickly convert your office to a digital format. We accurately capture your documents to create clear images that can be stored, manipulated, and organized on a digital platform.
Digital systems help you find the documents you need, increasing productivity. Our scanning services are high-quality, consistent, and secure. We can assist you with digitizing a single department, your entire company, or even a medical practice. We can scan many kinds of documents, drawings, and schematics of many sizes. Our services are customizable to meet your unique needs.
Call us at (301) 798-7505 or fill out the form to receive free, personalized price quotes for your scanning project. We will instantly connect you with Rockville-based providers that offer competitive price options.
How Document Scanning Services Work
Scanning with Record Nations Rockville uses professional grade equipment to convert your physical documents to digital files. We include indexing to keep your files organized and easy to retrieve. You will be able to integrate your files onto the document management system (DMS) of your choice.
We are here to simplify the scanning process, you can focus on running your business. We take care of the following steps to make your project as easy as possible:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever is easier for you.
- We offer Optical Character Recognition (OCR), so that documents can be modified later.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request free quotes by calling (301) 798-7505 or filling out the form.
Counting your documents helps your provider give you an accurate price quote and prepare for your project. Counting your documents is easy, we just need an estimate to get started. Begin by counting the number of file boxes you have or the inches of shelf space your papers take up.
A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch.
The number can vary based on how thick your paper is, how tightly packed your paper is, and even based on the brand of file folders you use. However, you can use these numbers to get a good idea of the size of your scanning project.
The Cost of Document Scanning in Rockville
Scanning is charged by the page. The price will vary based on the size of your project, your location, and any service options you would like to choose. The more documents you have to scan, the lower your price per page will be. We recommend stocking up on files to convert together to reduce your costs.
Our service options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
We look forward to assisting you with our flexible, personalized scanning solutions.
Contact us for Free Quotes on Document Scanning Services in Rockville
Scanning is the first step in digitizing your business. Record Nations Rockville will make the scanning process quick and easy for your organization. Call us at (301) 798-7505 or fill out the form to begin your document scanning project today.
Record Nations Rockville Location
Our operating hours are Monday-Friday from 8:00 AM to 6:00 PM and Saturday 9:00 AM to 4:00 PM.
Record Nations proudly serves these cities near the Rockville area:
Aspen Hill | Bethesda | Colesville | Friendship Village | Gaithersburg | Germantown | Hillandale | Montgomery Village | North Bethesda | North Potomac | Olney | Potomac | Redland | Silver Spring | White Oak