Medical Records Management in Rockville, MD

medical Records scanning and storageMedical providers and healthcare-related businesses have a lot to juggle when it comes to medical records management. Privacy regulations, retention schedules, and handling protocols must be followed to maintain legal compliance. 

Record Nations offers medical records scanning and medical records storage services that will help you convert to digital documents while staying in compliance. Our image processing and storage facilities are HIPAA and HITECH-compliant and full-service. We have served thousands of medical practices, hospitals, and health-related businesses with reliable scanning and storage solutions.  

Preparing Medical Records for Scanning

Digital patient files make it easy to coordinate care between departments and providers. It increases patient accessibility and gives providers instant up-to-date information. 

Medical records scanning services will convert your paper files to a digital format using specialized scanning technology. We will accurately capture your documents to create digital files that are easy to navigate and use. All personal health information (PHI) will be safeguarded according to HIPAA regulations throughout processing. 

Follow these steps to begin your medical records scanning project today:

  1. Contact us by calling (301) 798-7505 or filling out the form. Provide some details about your scanning needs and we will find local professionals that can complete your project. Make sure to include the number of records you need to be scanned and the level of detail you would like to maintain for each file.
  2. Scanning providers will send you customized price quotes for your project. 
  3. Choose a provider and together you can begin converting your files to a digital system.

Medical Records Storage Services

Offsite medical record storage benefits your practice by providing a safe place to store files that have not met their retention dates or that need to be available for retrieval or backup.

Our secure storage facilities protect your documents from being misplaced or stolen with live patrol and 24/7 monitoring. You will be able to set security levels for your files and limit access as needed. Your records will be safe and protected from damage with our trusted storage providers. 

Medical Records Custodian

When a healthcare facility closes, a custodian should be appointed to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored, Maryland requires a minimum of 3-5 years. 

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.  

Enhance Your Medical Practice in Rockville Today!

Personal privacy must be protected to maintain compliance and protect patients. Our medical records scanning and storage services follow all privacy regulations to preserve confidentiality. Call us at (301) 798-7505 or fill out the form to request free, no-obligation price quotes on services from Rockville-based providers. 

Record Nations Rockville Location

Record Nations Rockville
11140 Rockville Pike #100
Rockville, MD 20952
(301) 798-7505

Our operating hours are Monday-Friday from 8:00 AM to 6:00 PM and Saturday 9:00 AM to 4:00 PM.


Record Nations proudly serves these cities near the Rockville area:
Aspen Hill | Bethesda | Colesville | Friendship Village | Gaithersburg | Germantown | Hillandale | Montgomery Village | North Bethesda | North Potomac | Olney | Potomac | Redland | Silver Spring | White Oak