Victorville Document Storage
Record Nations Victorville will connect you with document storage companies who can give you great options for secure storage of your paper and digital files. In California, the Rules of Professional Conduct recommend that attorneys keep client files for five (5) years in civil cases, for the life of the client in a criminal case, and 15 years in estate or trust law.
Healthcare providers have to retain patients’ medical records for at least seven (7) years after the last patient encounter. That’s a lot of office space dedicated to old paper files. And space is money, especially when all of those files are no longer generating income.
Have you ever wondered how much staff time is used on document storage and getting documents out of file cabinets? Do you have a policy for how long to retain documents? How long would it take you to find a specific file right now? What happens when a file is misplaced and no one can find it?
Document Storage Solutions
- You can store physical documents away from the office
Moving your paper files and cabinets away from your office frees up usable space. You’ll be amazed at how much space you’ve been using just to store files. Your files can be held in a safe environment. Record Nations’ network partner facilities will safeguard your files in case of disaster; security systems monitor the premises 24/7; temperature controls maintain optimum storage conditions. You can retrieve documents whenever you need them.
- Scan and store in the Cloud
Cloud storage makes it easier to remotely access your business records while the physical files are securely stored in another location. You could also decide to store documents in the Cloud but still keep the paper documents in your workplace. For Cloud storage, there’s unlimited storage capacity for digital files plus added security features like encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage retention schedules for documents and organize direct documents.
Contact Record Nations to Find the Right Service for You!
