Medical Records Scanning and Storage in Virginia Beach, VA

Medical Record Scanning and Storage in Virginia Beach, VAFinding a trustworthy provider for medical record scanning and medical record storage can be challenging. You will need a company that protects the privacy of your patients throughout the scanning process and while your records are kept in storage.

Private health information (PHI) is protected by federal privacy laws and regulations like HIPAA and HITECH. Your chosen provider must be knowledgeable of and in compliance with privacy laws to protect you and your patients. Record Nations partners with certified medical record scanning and storage providers.

Preparing Medical Records for Scanning

Your digital files can easily be integrated onto your existing or new Electronic Health Record System (EHR). An EHR helps medical practices follow HIPAA policies and manage patient files more efficiently.

To prepare your medical records for scanning you will want to have an idea of how many records you will be scanning. For tips on how to count your documents, click here

Follow these simple steps to get started:

  1. Fill out the form or call us at (757) 378-6125 to request free quotes on your medical record scanning project. We will ask for the approximate number of records you would like to scan and the level of detail you want for each file.
  2. Within minutes, several medical record scanning companies will contact you with competitive price options.
  3. Select the company that best fits your needs and together you can begin your scanning project.

medical Record scanning and storageMedical Records Storage Services

There will be some files that need to be retained physically for back up or other reasons. For those files, off-site storage is a safe and reliable option.

Medical record storage will give you the ability to control who can access your files and offers retrieval options whenever you need to pull a file. We also have unmatched security features like 24/7 monitoring, fire and flood protection, and live patrol.

We also have options for digital cloud storage. Record Nations will help protect your medical records throughout their retention lifecycle. We ensure your records will stay private and out of harm’s way while in our care.

Medical Records Custodian

Medical records must be maintained for 6 years in Virginia. Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Using a medical custodian takes the liability off of you or your practice. Hiring a company to manage your facility’s medical records ensures you will remain in compliance and your past patients will continue to receive care and support. 

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period. 

Protect Your Patients’ Medical Records Today!

Well managed medical practices provide better care for their patients. Contact us today by calling (757) 378-6125 or filling out the form. We will help convert your patient files and set up an EHR to get your practice running smoothly right away.

Record Nations Virginia Beach Location

Record Nations Virginia Beach
5608 Virginia Beach Blvd Unit 101
Virginia Beach, VA  23462
(757) 378-6125

Our hours of operations are Monday – Friday 8:00 AM – 5:30 PM.


Record Nations proudly serves these cities throughout the Virginia Beach area:
Caroline | Charlottesville | Charles City | Chester | Chesterfield | Colonial Heights | Fredericksburg | Glen Allen | Gloucester | Goochland | Hampton | Hanover | Henrico | Hopewell | James City | Louisa | Midlothian | Newport News | Norfolk | Petersburg | Poquoson | Powhatan | Richmond | Spotsylpvania | Tappahanock | Virginia Beach | West Point | Williamsburg