So you set up your cloud, but what do you put on it? The cloud is versatile and can store just about anything. However, just because you can store something, doesn’t mean you should. Some certain documents and applications exist well in the cloud while others should stay far away from it. These cloud storage tips will help you determine what gets stored in the cloud and what doesn’t.
What Gets Stored in the Cloud
Cloud storage is secure and easily accessible making it an excellent platform to store the majority of your data. However, you may want to consider whether to store files on a public or private cloud. Here is a general list of items to move to cloud storage:
Documents and Presentations
Store business documents, presentations, spreadsheets, and other office files in the cloud for easy collaboration and access.
Data Backups
Businesses can use cloud storage for backup purposes to ensure data recovery in case of hardware failures, data corruption, or other unforeseen events.
Email and Communication Data
Cloud-based email services store email messages, contacts, and calendar events in the cloud, providing users access to various devices.
Development Code and Artifacts
Software development teams often use cloud repositories to store code, development artifacts, and project documentation.
Customer Relationship Management (CRM) Data
Cloud-based CRM systems store customer information, interactions, and sales data, enabling businesses to manage customer relationships more efficiently.
Human Resources DocumentsÂ
Securely store HR-related documents, such as employee records, policies, and training materials, in the cloud.
Marketing Assets
Store and share marketing materials, graphics, videos, and promotional content using cloud storage services.
Collaborative Tools Data
Store files generated by collaborative tools, such as project management platforms and communication apps, in the cloud for easy access and reference.
What Doesn’t Get Stored in the Cloud
Here is a list of items that you shouldn’t store in the cloud that would cause serious damage if a thief can attain them.
Sensitive Personal Information
Businesses should exercise caution when storing highly sensitive personal information, such as social security numbers, healthcare records, and financial information. Compliance with data protection regulations (e.g., GDPR, HIPAA) is crucial.
Confidential Business Strategies
You should keep critical business strategies, proprietary information, or trade secrets in more secure, private storage solutions.
Regulated Data without Proper Compliance
If your business deals with regulated data, such as payment card information (PCI-DSS) or personal health information (HIPAA), ensure that the cloud storage solution complies with relevant regulations.
Large Datasets with Frequent Access
Depending on the pricing model, the frequency of data access can influence cloud storage costs. Storing very large datasets with high access rates may result in higher expenses.
Temporary or Unnecessary Data
It’s good practice to periodically review and clean up data stored in the cloud. Storing unnecessary or outdated data can lead to increased costs and potential security risks.
Protect Your Business Data in the Cloud Today!
Now that you know what gets stored in the cloud, it’s time to start your service. If you’re looking for a cloud service, Record Nations can help you find one that fits your needs. Come see why we are the first choice for data backup solutions. To start, fill out the form or give our experts a call at (866) 385-3706. Our team will help you find the right paperless solution for your business.
