The Benefits of Electronic Medical Records Management

medical identity theftFrom a hospital administrator’s view, the introduction of an electronic medical records (EMR) system may seem daunting; however, the $14.6 billion in federal grant funding aims to make this conversion to digital records management less painful for hospitals.

HITECH mandated that hospitals must provide evidence of EMR system conversion for 80% of patients in order to receive further grant funding.

As the adoption of electronic medical records continues, it is important that healthcare providers convert to digital records management, to benefit both the patient and the healthcare provider.

Here are some of the benefits of converting to electronic medical records from every perspective!

Benefits of EMR to the patient:

  • Benefits of using document management for manufacturingThe transfer of medical records between offices is less time-consuming and much more efficient.
  • Hospital stays are reduced with more efficient processes and automatic routing of medical information.
  • Fewer mistakes are made that could affect patient care since patient information can be easily accessed and stored from any department, hospital, or practice.

Benefits of EMR to the healthcare provider:

  • Processing medical records electronically allows businesses to move faster and function more efficiently, reducing administrative costs.
  • Immediate access to patient information reduces the opportunity for medical errors, minimizing the chance of affecting patient care.
  • Increased Compliance to HIPAA, FACTA, HITECH, and other state and local laws and regulations.

Unfortunately, some healthcare providers are not adopting technology as quickly as others and this can have negative implications. For example, resisting conversion to electronic medical records may reduce the healthcare provider’s credibility from the consumer’s viewpoint.

How A Healthcare Provider Can Use EMRs to Increase Consumer Confidence

electronic medical recordsThe modern, notepad-toting physician has instant access to all of the patient’s medical details. In comparison, the physician that is writing notes on a paper chart may appear outdated to today’s youth and young adults.

What steps can be taken to update the healthcare provider’s office technology and avoid a loss of consumer confidence?

Step 1: Train healthcare provider support staff to scan and shred medical records

•  Office support staff may be able to help scan and shred documents; however, this requires time and money. FACTA compliance requires that all office support staff have ongoing training in document destruction.

•  Once the office support staff is trained in proper document destruction, the process of document scanning and destruction is very lengthy and could lower the quality of work within the office. This could lead to mistakes in other areas of the healthcare provider’s practice.

Step 2: Hire a professional service to scan and shred documents

•  A professional scanning service will provide secure processing and shredding of medical records, and a “Certificate of Destruction”.

•  Professionals ensure HIPAA and FACTA compliance when converting to an EMR system.

•  Contracting with professionals is also more efficient and cost-effective than training support staff in document scanning and medical record disposal.

Although healthcare providers have been slow to adopt electronic medical records, the continuing trend towards this faster, more efficient business model is approaching. The physicians eager to embrace this technology will be at the forefront of their industry with fewer record-related errors and better service.

Fortunately, companies such as Shred Nations provide the perfect combination of services to help healthcare providers update their business and remain in compliance with HIPAA and FACTA.

Get Free Quotes on Medical Records Management

Record Nations can ensure that you are hiring a medical records management provider who will handle your project in a secure manner.  We have a network of experts in medical records scanning and storage services, and have created a network of professional medical records scanning providers who are ready and capable of handling your sensitive records.

To get free quotes today, fill out the form to the right, or give us a call at (866) 385-3706.  Within minutes of receiving your request, you will have free quotes from experts in your area that can help you.

If you’d like to learn more about medical records scanning, visit our articles section!