Record Retention Guidelines by State

it can be difficult to keep track of all the regulations when it comes to record retention. Every state has their own rules on top of the federal government rules. Many people don’t know that each state has what is called a State Archivist.

The State Archivist has many responsibilities but one of them is to document the state’s record retention guidelines for business and individuals. With that in mind, we got a list together of each State Archivist and their website so that you could easily find the record retention guidelines for your state.

 

Alabama –  http://www.archives.state.al.us/index.html

Alaska – http://www.archives.state.ak.us

Arizona – http://www.lib.az.us/records/

Arkansas – http://www.ark-ives.com/

California – http://www.osp.dgs.ca.gov/calrim/

Colorado – http://www.colorado.gov/dpa/doit/archives/

Connecticut – http://ctstatelibrary.org/publicrecords/agency-specific-schedules

Delaware – http://archives.delaware.gov/

Florida – http://dos.myflorida.com/library-archives/records-management/

Georgia – http://www.sos.state.ga.us/archives/

Hawaii – http://hawaii.gov/dags/archives/records-management

Idaho – http://www.idahohistory.net/library_archives.html

Illinois – http://www.cyberdriveillinois.com/departments
/archives/archives.html

Indiana – http://www.in.gov/icpr/2361.htm

Iowa – http://www.iowahistory.org/archives/index.html

Kansas – http://www.kshs.org/government/records/
recordsmanagement.htm

Kentucky – http://kdla.ky.gov/records/recretentionschedules/pages/default.aspx

Louisiana – http://www.sos.la.gov/HistoricalResources/ManagingRecords/DevelopRetentionSchedules/Pages/default.aspx

Maine – http://www.maine.gov/sos/arc/records/

Maryland – http://msa.maryland.gov/msa/intromsa/html/record_mgmt/homepage.html

Massachusetts – http://www.sec.state.ma.us/arc/arcidx.htm

Michigan – http://www.michigan.gov/hal/0,1607,7-160-
17451_18673_19379-56095–,00.html

Minnesota – http://www.mnhs.org/preserve/records/

Mississippi – http://mdah.state.ms.us/arrec/index.php

Missouri – http://www.sos.mo.gov/records/recmgmt/

Montana – http://sos.mt.gov/records/index.asp

Nebraska – http://www.sos.ne.gov/staticrecordsmgmt.htm

Nevada – http://nsla.nv.gov/layouts/Page_Style_1.aspx?id=39339

New Hampshire – http://sos.nh.gov/arch_rec_mgmt.aspx

New Jersey – http://www.njarchives.org/links/recman.html

New Mexico – http://www.nmcpr.state.nm.us/records-management/responsibilities-and-mission

New York – http://www.archives.nysed.gov/a/records/index.shtml

North Carolina – http://www.archives.ncdcr.gov/

North Dakota – https://www.nd.gov/itd/services/records-management

Ohio – http://das.ohio.gov/Divisions/GeneralServices/StatePrintingandMailServices/RecordsManagement.aspx

Oklahoma – http://www.odl.state.ok.us/oar/recordsmgt/index.htm

Oregon – http://arcweb.sos.state.or.us/banners/recmgmt.htm

Pennsylvania – http://www.portal.state.pa.us/portal/server.pt/community/
state_records_management/3820

Rhode Island – http://sos.ri.gov/archives/

South Carolina – http://rm.sc.gov/generalschedules/Pages/default.aspx

South Dakota – http://www.state.sd.us/boa/records.htm

Tennessee – http://www.state.tn.us/generalserv/ba17r/

Texas – https://www.tsl.texas.gov/agency/contact/contactslrm.html

Utah – http://archives.utah.gov/

Vermont – http://vermont-archives.org/

Virginia – http://www.lva.virginia.gov/agencies/records/

Washington – http://www.sos.wa.gov/archives/recordsmanagement/default.aspx
RecordsManagement/records_state.aspx

West Virginia – http://www.wvculture.org/history/rmpb/rmpb.html

Wisconsin – http://www.wisconsinhistory.org/libraryarchives/

Wyoming – http://wyoarchives.state.wy.us/