it can be difficult to keep track of all the regulations when it comes to record retention. Every state has their own rules on top of the federal government rules. Many people don’t know that each state has what is called a State Archivist.
The State Archivist has many responsibilities but one of them is to document the state’s record retention guidelines for business and individuals. With that in mind, we got a list together of each State Archivist and their website so that you could easily find the record retention guidelines for your state.
Alabama – http://www.archives.state.al.us/index.html
Alaska – http://www.archives.state.ak.us
Arizona – http://www.lib.az.us/records/
Arkansas – http://www.ark-ives.com/
California – http://www.osp.dgs.ca.gov/calrim/
Colorado – http://www.colorado.gov/dpa/doit/archives/
Connecticut – http://ctstatelibrary.org/publicrecords/agency-specific-schedules
Delaware – http://archives.delaware.gov/
Florida – http://dos.myflorida.com/library-archives/records-management/
Georgia – http://www.sos.state.ga.us/archives/
Hawaii – http://hawaii.gov/dags/archives/records-management
Idaho – http://www.idahohistory.net/library_archives.html
Illinois – http://www.cyberdriveillinois.com/departments
/archives/archives.html
Indiana – http://www.in.gov/icpr/2361.htm
Iowa – http://www.iowahistory.org/archives/index.html
Kansas – http://www.kshs.org/government/records/
recordsmanagement.htm
Kentucky – http://kdla.ky.gov/records/recretentionschedules/pages/default.aspx
Louisiana – http://www.sos.la.gov/HistoricalResources/ManagingRecords/DevelopRetentionSchedules/Pages/default.aspx
Maine – http://www.maine.gov/sos/arc/records/
Maryland – http://msa.maryland.gov/msa/intromsa/html/record_mgmt/homepage.html
Massachusetts – http://www.sec.state.ma.us/arc/arcidx.htm
Michigan – http://www.michigan.gov/hal/0,1607,7-160-
17451_18673_19379-56095–,00.html
Minnesota – http://www.mnhs.org/preserve/records/
Mississippi – http://mdah.state.ms.us/arrec/index.php
Missouri – http://www.sos.mo.gov/records/recmgmt/
Montana – http://sos.mt.gov/records/index.asp
Nebraska – http://www.sos.ne.gov/staticrecordsmgmt.htm
Nevada – http://nsla.nv.gov/layouts/Page_Style_1.aspx?id=39339
New Hampshire – http://sos.nh.gov/arch_rec_mgmt.aspx
New Jersey – http://www.njarchives.org/links/recman.html
New Mexico – http://www.nmcpr.state.nm.us/records-management/responsibilities-and-mission
New York – http://www.archives.nysed.gov/a/records/index.shtml
North Carolina – http://www.archives.ncdcr.gov/
North Dakota – https://www.nd.gov/itd/services/records-management
Ohio – http://das.ohio.gov/Divisions/GeneralServices/StatePrintingandMailServices/RecordsManagement.aspx
Oklahoma – http://www.odl.state.ok.us/oar/recordsmgt/index.htm
Oregon – http://arcweb.sos.state.or.us/banners/recmgmt.htm
Pennsylvania – http://www.portal.state.pa.us/portal/server.pt/community/
state_records_management/3820
Rhode Island – http://sos.ri.gov/archives/
South Carolina – http://rm.sc.gov/generalschedules/Pages/default.aspx
South Dakota – http://www.state.sd.us/boa/records.htm
Tennessee – http://www.state.tn.us/generalserv/ba17r/
Texas – https://www.tsl.texas.gov/agency/contact/contactslrm.html
Utah – http://archives.utah.gov/
Vermont – http://vermont-archives.org/
Virginia – http://www.lva.virginia.gov/agencies/records/
Washington – http://www.sos.wa.gov/archives/recordsmanagement/default.aspx
RecordsManagement/records_state.aspx
West Virginia – http://www.wvculture.org/history/rmpb/rmpb.html
Wisconsin – http://www.wisconsinhistory.org/libraryarchives/
Wyoming – http://wyoarchives.state.wy.us/
