Record Retention Guidelines by State

Retain Your Records Properly to Avoid Breaking the Law

Retain Your Records Properly to Avoid Breaking the Law

It can be difficult to keep track of all the regulations when it comes to record retention. Every state has its own rules on top of the federal government rules. Many people don’t know that each state has what is called a State Archivist.

The State Archivist has many responsibilities, but one of them is to document the state’s record retention guidelines for businesses and individuals.

With that in mind, we got a list together of each State Archivist and their website so that you could easily find the record retention guidelines for your state.

Alabama –  http://www.archives.state.al.us/index.html

Alaska – http://www.archives.state.ak.us

Arizona – https://azlibrary.gov/records

Arkansas – http://www.ark-ives.com/

California – http://www.osp.dgs.ca.gov/calrim/

Colorado – http://www.colorado.gov/dpa/doit/archives/

Connecticut – http://ctstatelibrary.org/publicrecords/agency-specific-schedules

Delaware – http://archives.delaware.gov/

Florida – http://dos.myflorida.com/library-archives/records-management/

Georgia – https://dph.georgia.gov/VitalRecords

Hawaii – http://hawaii.gov/dags/archives/records-management

Idaho – https://history.idaho.gov/idaho-state-archives

Illinois – http://www.cyberdriveillinois.com/departments
/archives/archives.html

Indiana – http://www.in.gov/icpr/2361.htm

Iowa – https://iowaculture.gov/history/research/collections/vital-records

Kansas – http://www.kshs.org/government/records/

Kentucky – http://kdla.ky.gov/records/recretentionschedules/pages/default.aspx

Louisiana – http://www.sos.la.gov/HistoricalResources/ManagingRecords/DevelopRetentionSchedules/Pages/default.aspx

Maine – http://www.maine.gov/sos/arc/records/

Maryland – http://msa.maryland.gov/msa/intromsa/html/record_mgmt/homepage.html

Massachusetts – http://www.sec.state.ma.us/arc/arcidx.htm

Michigan – https://www.michigan.gov/mhc/0,4726,7-282-61083—,00.html

Minnesota – http://www.mnhs.org/preserve/records/index.php

Mississippi – http://www.mdah.ms.gov/new/government-2/records-management/

Missouri – http://www.sos.mo.gov/records/recmgmt/

Montana – https://sosmt.gov/records

Nebraska – http://www.sos.ne.gov/staticrecordsmgmt.htm

Nevada – https://nsla.libguides.com/state-records/state-records-landing-page

New Hampshire – http://sos.nh.gov/arch_rec_mgmt.aspx

New Jersey – https://www.nj.gov/treasury/revenue/rms/retention.shtml

New Mexico – http://www.nmcpr.state.nm.us/records-management/responsibilities-and-mission

New York – http://www.archives.nysed.gov/a/records/index.shtml

North Carolina – http://www.archives.ncdcr.gov/

North Dakota – https://www.nd.gov/itd/services/records-management

Ohio – http://das.ohio.gov/Divisions/GeneralServices/StatePrintingandMailServices/RecordsManagement.aspx

Oklahoma – http://www.odl.state.ok.us/oar/recordsmgt/index.htm

Oregon – http://arcweb.sos.state.or.us/banners/recmgmt.htm

Pennsylvania – https://www.phmc.pa.gov/Archives/Records-Management/Pages/default.aspx

Rhode Island – http://sos.ri.gov/archives/

South Carolina – https://scdah.sc.gov/records-management

South Dakota – http://www.state.sd.us/boa/records.htm

Tennessee – https://sos.tn.gov/rmd

Texas – https://www.tsl.texas.gov/agency/contact/contactslrm.html

Utah – http://archives.utah.gov/

Vermont – https://www.sec.state.vt.us/archives-records/records-management.aspx

Virginia – http://www.lva.virginia.gov/agencies/records/

Washington – http://www.sos.wa.gov/archives/recordsmanagement/default.aspx
RecordsManagement/records_state.aspx

West Virginia – http://www.wvculture.org/history/rmpb/rmpb.html

Wisconsin – http://www.wisconsinhistory.org/libraryarchives/

Wyoming – http://wyoarchives.state.wy.us/

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