It can be difficult to keep track of all the regulations when it comes to record retention. Every state has its own rules on top of the federal government rules. Many people don’t know that each state has what is called a State Archivist.
The State Archivist has many responsibilities, but one of them is to document the state’s record retention guidelines for businesses and individuals.
With that in mind, we got a list together of each State Archivist and their website so that you could easily find the record retention guidelines for your state.
Alabama – http://www.archives.state.al.us/index.html
Alaska – http://www.archives.state.ak.us
Arizona – https://azlibrary.gov/records
Arkansas – http://www.ark-ives.com/
California – http://www.osp.dgs.ca.gov/calrim/
Colorado – http://www.colorado.gov/dpa/doit/archives/
Connecticut – http://ctstatelibrary.org/publicrecords/agency-specific-schedules
Delaware – http://archives.delaware.gov/
Florida – http://dos.myflorida.com/library-archives/records-management/
Georgia – https://dph.georgia.gov/VitalRecords
Hawaii – http://hawaii.gov/dags/archives/records-management
Idaho – https://history.idaho.gov/idaho-state-archives
Illinois – http://www.cyberdriveillinois.com/departments
/archives/archives.html
Indiana – http://www.in.gov/icpr/2361.htm
Iowa – https://iowaculture.gov/history/research/collections/vital-records
Kansas – http://www.kshs.org/government/records/
Kentucky – http://kdla.ky.gov/records/recretentionschedules/pages/default.aspx
Louisiana – http://www.sos.la.gov/HistoricalResources/ManagingRecords/DevelopRetentionSchedules/Pages/default.aspx
Maine – http://www.maine.gov/sos/arc/records/
Maryland – http://msa.maryland.gov/msa/intromsa/html/record_mgmt/homepage.html
Massachusetts – http://www.sec.state.ma.us/arc/arcidx.htm
Michigan – https://www.michigan.gov/mhc/0,4726,7-282-61083—,00.html
Minnesota – http://www.mnhs.org/preserve/records/index.php
Mississippi – http://www.mdah.ms.gov/new/government-2/records-management/
Missouri – http://www.sos.mo.gov/records/recmgmt/
Montana – https://sosmt.gov/records
Nebraska – http://www.sos.ne.gov/staticrecordsmgmt.htm
Nevada – https://nsla.libguides.com/state-records/state-records-landing-page
New Hampshire – http://sos.nh.gov/arch_rec_mgmt.aspx
New Jersey – https://www.nj.gov/treasury/revenue/rms/retention.shtml
New Mexico – http://www.nmcpr.state.nm.us/records-management/responsibilities-and-mission
New York – http://www.archives.nysed.gov/a/records/index.shtml
North Carolina – http://www.archives.ncdcr.gov/
North Dakota – https://www.nd.gov/itd/services/records-management
Ohio – http://das.ohio.gov/Divisions/GeneralServices/StatePrintingandMailServices/RecordsManagement.aspx
Oklahoma – http://www.odl.state.ok.us/oar/recordsmgt/index.htm
Oregon – https://sos.oregon.gov/archives/Pages/recordsmgmt.aspx
Pennsylvania – https://www.phmc.pa.gov/Archives/Records-Management/Pages/default.aspx
Rhode Island – http://sos.ri.gov/archives/
South Carolina – https://scdah.sc.gov/records-management
South Dakota – http://www.state.sd.us/boa/records.htm
Tennessee – https://sos.tn.gov/rmd
Texas – https://www.tsl.texas.gov/agency/contact/contactslrm.html
Utah – http://archives.utah.gov/
Vermont – https://www.sec.state.vt.us/archives-records/records-management.aspx
Virginia – http://www.lva.virginia.gov/agencies/records/
Washington – http://www.sos.wa.gov/archives/recordsmanagement/default.aspx
RecordsManagement/records_state.aspx
West Virginia – http://www.wvculture.org/history/rmpb/rmpb.html
Wisconsin – http://www.wisconsinhistory.org/libraryarchives/
Wyoming – http://wyoarchives.state.wy.us/
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