What Are the Different Document Scanning Cost Factors?

On average, the cost of document scanning averages 7–12 cents per page scanned. The factors that determine where you end up on that scale typically include the size of the scanning project and the amount of preparation work involved.

As the size of a scanning project grows, the price per page will often shrink. To take full advantage, it’s recommended when possible to wait and stock up on your papers before scanning to cut costs.

The Individual Factors that Go into Document Scanning Cost

1. Paper Quantity (and How to Calculate It)

You can estimate how much you need to scan based on how many boxes of paper you have. On average, a standard box can hold as much as 2,500 pages, meaning 10 boxes would be a 25,000-page project.

2. Single or Double-Sided?

Just like how using both sides of a piece of paper doubles its usability, double-sided documents also double the size of a scanning project—making a box of 2,500 pages now hold 5,000.

3. Prep Work Before Scanning

To ensure the full page is scanned, staples, paper clips, and other fasteners need to be removed. This additional work adds to the cost.

To avoid the additional fees, try to remove bindings as you go while gathering files.

4. Location: On or Off-Site Scanning?

Scanning gives you the option to either have the scanning come to you and done on site, or instead to get your papers scanned at a secure off-site facility.

While witnessing the scanning yourself is the most secure option and is sometimes required for legal compliance, it also makes the project more expensive.

Scanning Service Cost Benefits

As a whole, scanning services help to cut costs and boost profits in several ways:

  • Saving time which equals money
  • Saving space and the cost to rent it
  • Boosting productivity with simple, centralized storage

Want to Find Out the Cost of Your Document Scanning Project?

Record Nations partners with trusted and affordable scanning providers across the United States. To find the best scanning partner for your next scanning project, fill out our form, give us a call at (866) 385-3706, or contact us directly using our live chat for a free, no-obligation quote from providers in your area.

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