Document Scanning Services

document scanning servicesAre you wondering what it takes to compete in today’s fast-paced business world? Don’t let paper documents slow your company down. Digital formats increase efficiency, mobility, and reduce costs. Record Nations provides document scanning services to convert your records and make the transition to a paperless office. 

We can help you slowly transition over time or complete bulk projects to archive your entire library. We offer a number of scanning solutions that will simplify the process and benefit your business. Quick access and secure files will serve your business with profitability and success. Improve your business environment and increase productivity by switching to organized digital documents today. 

The Benefits of Switching to Digital

Reclaim Your Space

The rising costs of office space has forced businesses to find creative solutions to better utilize their space. Digital conversion allows you to reduce clutter and storage, opening up valuable areas for profit-generating activities.

Improve Workflow

Digital documents can be found, retrieved, and shared instantly. Your team will be able to collaborate more effectively and respond to customers without delay. 

Control Spending

Scanning documents costs just cents per page and reduces storage, printing, and mailing expenses. Record Nations will work with you to customize our services and create a conversion plan to meet your budgetary needs.

Loading BoxesHow Does Document Scanning Work?

1. Collection
Collect the documents you would like to convert and we will pick them up.

2. Transport
Our scanning providers will safely transport your documents to a secure facility.

3. Preparation
When your documents arrive, they will be inspected and processed to prepare for scanning.

4. Scanning
Each of your documents will be scanned on high-resolution scanning equipment to create clear digital files. Your files will be indexed, organized, and double-checked for quality control.

5. Completion
Once scanning is complete, your files will be stored and delivered to you via secured cloud storage, an encrypted drive, or uploaded to an existing document management system. Your physical documents will be shredded, stored off site, or returned to you.

Specialized Scanning Services

Going digital can benefit businesses in all industries, however some specializations have specific needs when it comes to handling records. Below is a list of highlighted industries we can assist with our specialized scanning services.

Medical Record Scanning 

Managing health records requires extra attention to privacy and security.  Our medical record imaging process is HIPAA and HITECH compliant. Electronic health records help maintain compliance and improve the quality and accuracy of patient care for healthcare providers.

Legal Document Scanning 

Law firms and attorney’s offices handle large volumes of paperwork that needs to organized and accessible at all times. Digital documents make it easy to locate critical records and protect confidential information.

Dental Record Scanning  

Dental offices are also subject to HIPAA and HITECH regulations. Our scanning services convert patient records and x-rays to improve patient care and maintain compliance.

Blueprint and Map Scanning  

Large format documents are difficult to store, share, and access. Digitizing maps, blueprints, and drawings make them easier to work with and prevents damage.

Get Free Quotes on Scanning Services Near You

No matter the size or specialization of your scanning project, Record Nations has you covered with reliable document scanning services. Our high quality providers use state-of-the-art equipment to create clear digital images of your documents. You will enjoy the efficiency and ease of using digital files in every area of your business.

Give us a call at (866) 385-3706 or fill out the form to connect with scanning providers near you. We will send you free quotes on your scanning project in just minutes. We look forward to working with you.