Choosing the best cloud storage solution for your small business starts with understanding your unique needs. Unlike larger organizations, small businesses often face tighter budgets and fewer resources, making effective document management difficult. The right cloud storage service should scale with your business, while offering cost-effective accessibility and security.
If you’re looking to adopt a cloud storage solution, there are a few things you should consider before choosing a provider. Here, we go deeper into some of the specifics small businesses should pay attention to when selecting a cloud storage provider. Read on or watch the video at the end of this post.
What Is the Cloud?
According to Microsoft, the cloud is “a term used to describe a global network of servers, each with a unique function.” Also referred to as cloud computing, the cloud is a network of servers around the world that operate together. Thus, as opposed to accessing files stored directly on a computer, you can access them on any authorized device.
This makes documentation available to you or your employees no matter where they sit. Overall, the cloud is a secure way to store and share information that protects you from losing or leaking information. For small businesses, this means secure, flexible access without the cost of managing servers or IT Infrastructure.
Cloud Storage Features to Consider
For small businesses, cloud storage isn’t just convenient. It’s essential. Relying on hard copies takes up valuable space and exposes you to security risks. Small businesses encounter other challenges as well, and cloud storage can address many of them effectively. When evaluating your options, small businesses should consider the following features and benefits of what’s available.
Storage Capacity
Small businesses might have limited physical storage space for data. Cloud storage can provide virtually unlimited space. This allows businesses to store, share, and access large amounts of files and data without needing lots of space or expensive hardware.
Data Security
Robust data security measures can be expensive and complicated. Cloud storage providers typically offer advanced security features like encryption, multi-factor authentication, and regular backups.
Scalability and Cost-efficiency
Setting up and maintaining on-site or off-site storage can be expensive. Cloud storage eliminates the need for upfront hardware investment and reduces ongoing maintenance expenses. The cloud also allows businesses to scale their storage capacity up or down as needed, ensuring they only pay for the resources they use.
Collaboration
Cloud storage platforms often come with built-in collaboration tools like file sharing, version control, and real-time editing. With cloud storage capabilities, your records can be scanned using OCR technology, indexed, and secured. This facilitates seamless collaboration among employees, regardless of where they’re located.
Compliance
Small businesses operating in regulated industries must comply with various data protection regulations. Many cloud storage providers offer compliance certifications and adhere to industry-standard security practices, helping businesses meet their regulatory obligations more easily.
Small Business Cloud Storage with Record Nations
Small businesses have unique storage needs, and cloud storage is particularly flexible and affordable while still maintaining a high level of security. The key is choosing a solution that grows with your business.
Record Nations is a small business with a mission to connect others with trusted, cost-effective solutions in their area. Our team empathizes with the mission of small and medium sized organizations that are invested in protecting their information. Our experts are highly experienced in advising business owners and getting free, customized quotes on solutions.
From scanning and storage to destruction, Record Nations has experts in document management services for small businesses. Our team can help you come up with a plan that works for your organization. To get started with Record Nations today, fill out the form or give us a call (866) 385-3706.
