Records Management

Creating a Records Management Plan: Is a DMS or Cloud Storage Better?

by Ryan McHugh | December 17, 2019 | Records Management | 4 min read

There are two main ways of managing files digitally—DMS systems and cloud storage—and while each provide the same basic advantages of going digital, they also have differences that can make one better than the other depending on factors like how much data you need to manage and what your...

Ferpa Compliance In Education: How to Securely Manage Student Records

by Andrew Janson | July 9, 2019 | Records Management | 4 min read

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 C.F.R. Part 99) is a federal law that protects the privacy of student records by prohibiting schools from disclosing the personally identifiable information in student education records. FERPA was enacted in 1974 and applies to all...

Why Are Documents Redacted?

by Andrew Janson | April 12, 2019 | Records Management | 3 min read

Redaction, sometimes called sanitization or data anonymization, is the process of removing confidential or sensitive information from a document to protect that information. When documents are redacted, they can be used or published by a wider audience than originally intended without compromising confidentiality. Most industries use some amount of...

A Guide to Good Record Keeping in the Classroom: Tips and Importance

by Ryan McHugh | Updated June 25, 2019 | Records Management | 3 min read

There are a range of things in the classroom that need consideration such as tracking attendance, creating daily lesson plans, and most importantly developing an efficient system for managing class records themselves. In this video learn more about why record keeping is important for teachers, how an organized system...

How RIM Programs Work

by Donna Bunger | September 24, 2018 | Records Management | 2 min read

You keep vital information that needs careful attention. RIM systems make sure you are protected from making mistakes with this information. RIM helps you to identify, store, secure, track and destroy your important documents appropriately. Records Information Management (RIM) Records Information Management is often simply referred to as RIM....

How FACTA Impacts Records Management

by Donna Bunger | Updated May 23, 2019 | Records Management, Uncategorized | 2 min read

The Fair and Accurate Credit Transactions Act (FACTA) was enacted in 2003 to ensure the protection of consumers’ personal data. It provides consumers with the means to monitor their credit scores and dispute inaccuracies. FACTA guarantees that businesses are taking precautions to prevent identity theft. FACTA’s Impacts on Businesses...

Are You Disposing Hard Drives Safely?

by Donna Bunger | Updated August 24, 2018 | Records Management | 2 min read

When you delete files from your computer, they can still be recovered. That’s wonderful if you need to recover your own files. But if someone else gets a hold of files you intentionally deleted, it’s a whole different story. Destroying Data Someone may advise you to take a hammer,...

Records Management Programs: Create a Solution to Poor Record Keeping

by Ken Choi | Updated May 23, 2019 | Records Management | 6 min read

Defining Records Management Programs Records management is an organizational function devoted to the management of records throughout their life cycles, including from the time of creation to their eventual disposal. This type of program gives you a road map to ensuring all records are easily accessible, filed appropriately,...

5 Key Components to a Records Management Program

by Ken Choi | Updated August 16, 2019 | Records Management | 3 min read

A solid records management program is critical in keeping your company’s files organized, accessible, and secure. Properly managing your records includes following the life of the file from the moment they are created to the the point of disposition. Records Management Program: The Key Components Identify your qualified...

Information Governance vs Records Management [Video]

by Ken Choi | Updated May 23, 2019 | Records Management | 3 min read

Records management and information governance are two terms with similarities in their responsibilities and principles yet are executed very differently. Video Transcript Recognizing the Difference The terms “records management” and “information governance” are often used interchangeably. While the two do have similar purposes, there are also clear distinctions...