Records Management

Which Document Storage System is Right For You?

by Michael Rummel | February 10, 2023 | Business Tips, Cloud Storage, Document Management, Records Management | 6 min read

Companies of all sizes are creating and managing an ever-increasing amount of data, and selecting the right document storage system is crucial to effectively storing and protecting that data. Records storage systems break down into two broad categories, digital and physical. Physical record storage systems were previously the standard....

Record Keeping: A Guide for Landlords

by Andy Breslow | June 10, 2022 | Records Management | 5 min read

Nearly every industry has strict protocols when it comes to record keeping. There are a number of industries that have strict government oversight when it comes to record management, while other industries take a state by state approach. This is the case when it comes to landlords and rental...

Record Management Plan for Disasters

by Andy Breslow | Updated September 22, 2022 | Records Management | 5 min read

It’s imperative that every business has a record management plan in case of a disaster. If an unexpected interruption should occur, it’s critical that your business has a way to be up and running ASAP. Record management plans often account for things like fires, floods, blizzards, and even hurricanes....

How Long to Keep Student Records at Home

by Donna Bunger | Updated September 22, 2022 | Records Management | 6 min read

When it comes to student-related records it’s state laws that define how long they need to be kept, making it difficult to lay out an all-encompassing retention guide for each and every type of student record. Instead, learn more in this video or the transcription below about guidelines on...

What Are the Penalties for FACTA Noncompliance

by Samantha Masters | Updated March 16, 2021 | Records Management | 3 min read

Businesses collect data on a daily basis. Whether it’s business, employee, or customer information, it’s important to keep this data secure. While there are many compliance laws surrounding privacy, FACTA specifically covers customer data. The Fair and Accurate Credit Transactions Act, FACTA, was enacted in 2003 by the Federal...

4 Signs of Poor Records Management and How to Fix Them

by Donna Bunger | Updated September 22, 2022 | Records Management | 7 min read

A records management system is an essential part of a business’s day-to-day work and centers around making sure companies are able to maximize their work efficiency by ensuring all their records are easily accessible, filed appropriately, returned to the right place, and backed up regularly. Learn more in this...

How Poor Records Management Impacts Businesses

by Samantha Masters | Updated March 16, 2021 | Records Management | 4 min read

It can be difficult to keep up with documents around the office. Without a thorough records management strategy, it can lead to miscommunication and disorganization. A records management plan can help guide a company towards more productive and efficient practices. It’s important to create a solid records management plan....

Creating a Records Management Plan: Is a DMS or Cloud Storage Better?

by Ryan McHugh | Updated September 22, 2022 | Records Management | 4 min read

There are two main ways of managing files digitally—DMS systems and cloud storage—and while each provide the same basic advantages of going digital, they also have differences that can make one better than the other depending on factors like how much data you need to manage and what your...

FERPA Compliance In Education: How to Securely Manage Student Records

by Andrew Janson | Updated October 11, 2022 | Records Management | 4 min read

The Family Educational Rights and Privacy Act (FERPA) is a federal law that protects the privacy of student records by prohibiting schools from disclosing the personally identifiable information in student education records. FERPA was enacted in 1974, and applies to all schools that receive funds from an applicable program...

Why Are Documents Redacted?

by Andrew Janson | April 12, 2019 | Records Management | 3 min read

Redaction, sometimes called sanitization or data anonymization, is the process of removing confidential or sensitive information from a document to protect that information. When documents are redacted, they can be used or published by a wider audience than originally intended without compromising confidentiality. Most industries use some amount of...