Records Management

Bad Records Management: Consequences and Solutions

Records management is an often overlooked and underrated procedure at many businesses. While a strong, well-thought out records management process can make organizations efficient and effective, bad records management can lead to messy and incomprehensible workspaces, irritable employees, and the loss of information. Poor records management can cripple a...

Which Records Retention Process Works Best For Me?

Record retention policies exist to ensure a thorough and correct history of finances, medical records and other sensitive information is kept intact. Legal institutions, healthcare organizations, education systems and more are required to retain certain files and pieces of information to maintain a level of historical integrity. When organizations...

How to Manage Inactive Files

When files become inactive it does not mean that they are no longer important. You never know when something may come up where you need to be able to access those files you haven’t looked at in years. Record Nations offers digital record storage and offsite storage to keep...

How Data Breaches Affect Small Businesses

Recently large scale data breaches have been all over the news. Coverage is mostly of larger companies—Target in 2013, Home Depot in 2014, and Anthem in 2015. But smaller companies are still vulnerable—possibly even more so because they don’t have the resources or budget to employ high-tech security measures....

Hybrid Records Management Solutions

Are you the owner of a large business or organization that has a monstrous amount of paperwork that needs to be maintained? Starting your own business in itself involves a lot of documentation, let alone all of the records that must be kept on file for future reference, such...

How Are You Storing Your Dental Records?

Dental offices usually fit several appointments into a one-hour time slot. This means that on any given day, there are multiple patients that come through the office. Every patient has a file containing their medical history, and new information is tacked on at every visit. With so many patients...

Developing Your Paper Record Management Processes

Paper-based record management systems have been the traditional and primary method of storing business records and other documents until the later part of the 20th century. Usually, it includes the processes of maintaining and storing physical or hard-copy documents.   Although the ceaseless forward march of technology has led...

Document Management Best Practices

When it comes to running a business, making sure that everything runs smoothly is an important aspect. Having the right records management system will improve the functionality of your business as a whole. There are many different options when it comes to maintaining your important business documents. Whether you...