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Records Management

Record Management Plan for Disasters

by Andy Breslow | Updated May 28, 2021 | Records Management | 5 min read

It’s imperative that every business has a record management plan in case of a disaster. If an unexpected interruption should occur, it’s critical that your business has a way to be up and running ASAP. Record management plans often account for things like fires, floods, blizzards, and even hurricanes....

How Long to Keep Student Records at Home

by Donna Bunger | Updated May 28, 2021 | Records Management | 6 min read

When it comes to student-related records it’s state laws that define how long they need to be kept, making it difficult to lay out an all-encompassing retention guide for each and every type of student record. Instead, learn more in this video or the transcription below about guidelines on...

What Are the Penalties for FACTA Noncompliance

by Samantha Masters | Updated March 16, 2021 | Records Management | 3 min read

Businesses collect data on a daily basis. Whether it’s business, employee, or customer information, it’s important to keep this data secure. While there are many compliance laws surrounding privacy, FACTA specifically covers customer data. The Fair and Accurate Credit Transactions Act, FACTA, was enacted in 2003 by the Federal...

4 Signs of Poor Records Management and How to Fix Them

by Donna Bunger | Updated June 8, 2021 | Records Management | 7 min read

A records management system is an essential part of a business’s day-to-day work and centers around making sure companies are able to maximize their work efficiency by ensuring all their records are easily accessible, filed appropriately, returned to the right place, and backed up regularly. Learn more in this...

How Poor Records Management Impacts Businesses

by Samantha Masters | Updated March 16, 2021 | Records Management | 4 min read

It can be difficult to keep up with documents around the office. Without a thorough records management strategy, it can lead to miscommunication and disorganization. A records management plan can help guide a company towards more productive and efficient practices. It’s important to create a solid records management plan....

Creating a Records Management Plan: Is a DMS or Cloud Storage Better?

by Ryan McHugh | Updated June 8, 2021 | Records Management | 4 min read

There are two main ways of managing files digitally—DMS systems and cloud storage—and while each provide the same basic advantages of going digital, they also have differences that can make one better than the other depending on factors like how much data you need to manage and what your...

FERPA Compliance In Education: How to Securely Manage Student Records

by Andrew Janson | Updated June 8, 2021 | Records Management | 4 min read

The Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. § 1232g; 34 C.F.R. Part 99) is a federal law that protects the privacy of student records by prohibiting schools from disclosing the personally identifiable information in student education records. FERPA was enacted in 1974 and applies to all...

Why Are Documents Redacted?

by Andrew Janson | April 12, 2019 | Records Management | 3 min read

Redaction, sometimes called sanitization or data anonymization, is the process of removing confidential or sensitive information from a document to protect that information. When documents are redacted, they can be used or published by a wider audience than originally intended without compromising confidentiality. Most industries use some amount of...

A Guide to Good Record Keeping in the Classroom: Tips and Importance

by Ryan McHugh | Updated June 7, 2021 | Records Management | 3 min read

There are a range of things in the classroom that need consideration such as tracking attendance, creating daily lesson plans, and most importantly developing an efficient system for managing class records themselves. In this video learn more about why record keeping is important for teachers, how an organized system...

How RIM Programs Work

by Donna Bunger | September 24, 2018 | Records Management | 2 min read

You keep vital information that needs careful attention. RIM systems make sure you are protected from making mistakes with this information. RIM helps you to identify, store, secure, track and destroy your important documents appropriately. Records Information Management (RIM) Records Information Management is often simply referred to as RIM....

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