Records Management

How to Manage Inactive Files

When files become inactive it does not mean that they are no longer important. You never know when something may come up where you need to be able to access those files you haven’t looked at in years. Record Nations offers digital record storage and offsite storage to keep...

How Data Breaches Affect Small Businesses

Recently large scale data breaches have been all over the news. Coverage is mostly of larger companies—Target in 2013, Home Depot in 2014, and Anthem in 2015. But smaller companies are still vulnerable—possibly even more so because they don’t have the resources or budget to employ high-tech security measures....

Hybrid Records Management Solutions

Are you the owner of a large business or organization that has a monstrous amount of paperwork that needs to be maintained? Starting your own business in itself involves a lot of documentation, let alone all of the records that must be kept on file for future reference, such...

How Are You Storing Your Dental Records?

Dental offices usually fit several appointments into a one-hour time slot. This means that on any given day, there are multiple patients that come through the office. Every patient has a file containing their medical history, and new information is tacked on at every visit. With so many patients...

Developing Your Paper Record Management Processes

Paper-based record management systems have been the traditional and primary method of storing business records and other documents until the later part of the 20th century. Usually, it includes the processes of maintaining and storing physical or hard-copy documents.   Although the ceaseless forward march of technology has led...

Document Management Best Practices

When it comes to running a business, making sure that everything runs smoothly is an important aspect. Having the right records management system will improve the functionality of your business as a whole. There are many different options when it comes to maintaining your important business documents. Whether you...

How to Handle Your Records Management

In the past, paper filing systems were the only option for businesses to keep track of their important documents. Some still prefer this method because of its convenience and simplicity. However, is this still the best option? Regardless of the type of business you are running, it is important...

Retrieving Your Records

In order to keep a company running smoothly, it is necessary to make any information that may be needed readily accessible. This can include documents containing client information, financial records, documents stating the company policies, and more. Any data that an employee may have to refer to often should...

Organize Your Record Management Plan Today

Organization is key when trying to optimize your record storage program. With so much information to take into consideration with records, it can be useful to follow some guidelines. We were able to get tips from Helene Segura, M.A. Ed., CPO® – Productivity Consultant & Time Management Fixer, on...