Going paperless improves efficiency and reduces costs for your company. You will spend less on storage and printing, while reducing the time your staff spends searching through paper documents to find what they need. Scanning converts your files to digital documents that can be easily organized, quickly retrieved, and stored digitally. You will see an improvement in productivity and response time with scanning services.
Scanning is available for all kinds of conversion projects. Whether you need to scan one box of files or your entire business, we have options for you. Call us at (434) 422-5128 or fill out the form to receive free quotes from local providers.
How Document Scanning Services Work
Record Nations Charlottesville makes the scanning process as simple as possible. We take care of many steps in the preparation process to simplify the transition to a digital office. We use industrial grade scanning equipment that create high-quality, accurate files. We will also be sure to maintain compliance and privacy throughout the process.
We will prepare your files for scanning by:
- Removing bindings to prepare documents for scanning.
- Converting single and double-sided documents.
- Indexing by page or by document, whichever you choose.
- Offering Optical Character Recognition (OCR) to make your documents editable.
- Putting your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
Accommodating special requests, include the details when you request free quotes by calling (434) 422-5128 or filling out the form on this page.
We will ask for the number of document you plan on scanning to prepare for your project and give you an accurate price quote. Count your document using the instructions below.
Count the number of banker’s boxes, files, or inches of paper you have you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will vary based on the thickness of your paper, the brand of boxes or files you use, and how tightly you have packed your documents. Learn more about counting your documents here.
The Cost of Document Scanning in Charlottesville
Scanning is charged by the page. The price per page varies based on the number of documents you will be scanning, your location, and any additional service options you include. The price generally falls between 7 and 12 cents per page. Contact us by calling (434) 422-5128 or filling out the form to receive free, accurate quotes on your scanning project.
Our service options include:
- Scanning specifications like OCR, redaction, indexed, non-indexed, etc.
- Timeframes of your project
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Charlottesville
Scanning services will save you time and money. It is a no-brainer for better business and efficient processing. Call us at (434) 422-5128 or fill out the form to begin scanning services right away. We will send you free, no obligation price quotes from Charlottesville-based providers within minutes.
Record Nations Charlottesville Location
Our operating hours are Monday-Friday from 8:00 AM to 6:00 PM.
Record Nations proudly serves these cities near the Charlottesville, VA area:
Bon Air | Culpeper | East Highland Park | Fredericksburg | Front Royal | Glen Allen | Harrisonburg | Lakeside | Laurel | Lynchburg | Madison Heights | Staunton | Timberlake | Tuckahoe | Waynesboro