City Of Industry Document Storage
Your employees spend a lot of time and effort on document storage and searching for or retrieving documents. You should have a policy for how long your office keeps documents. If you don’t, Record Nations City Of Industry can help with that.
Record Nations City Of Industry will link you with document storage companies who can help design a cost effective process to securely store your physical and digital files. In California, the Rules of Professional Conduct recommend that attorneys retain client files for five (5) years in civil cases, for the life of the client in a criminal case, and 15 years in estate or trust law.
Healthcare providers must store patients’ medical records for at least seven (7) years after the last patient encounter. Old paper files can take up a lot of office space. Space is money, especially when it’s not being used to generate income.
All of the paper in your office can take up a lot of valuable and costly square footage!
Options for Document Storage
Physical Document Storage means removing your paper files and file cabinets to a secure environment away from your office. You’ll be able to use the extra square footage to improve working conditions for staff and customers. Record Nations’ network partner facilities can protect your files in case of disaster. They’ll be monitored 24/7 and temperature controls can protect paper from degrading. You can retrieve your documents whenever you need them.
- Cloud Storage and Services
Cloud storage will let you remotely access your business records. The physical files may be stored securely away from your workplace, or you may choose to keep them in your office. You’ll have unlimited storage capacity for digital files plus added protection including encryption and two-factor authentication.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will manage document retention schedules and organize direct documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents you’ll need to store away from the office, including any that are oversized or have special storage requirements. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free estimates on services from storage providers in City Of Industry or Los Angeles County.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
Call Record Nations Today!
