Document Scanning Dale City, VA

Professional scanning services work quickly and accurately to convert your documents from paper to digital files. We can help you transition your entire company, one department, or just a handful of files. We have equipment to convert documents of many different sizes and specifications, enabling us to take on any kind of scanning project. 

Digital files make your business more efficient and productive. You will no longer waste time searching through files to find the paperwork you need. Scanning includes indexing for keyword search capabilities and easy recovery. 

How Document Scanning Services Work

Record Nations Dale City uses top-of-the-line scanning equipment to produce clear, consistent images of your documents. Once converted, your files will be ready to use and can be easily integrated with an existing or new document management system. 

We make scanning as easy as possible by taking care of the following steps to help you begin your scanning project:

  • We remove bindings to prepare documents for scanning.
  • We scan both single and double-sided documents.
  • We index by page or by entire document, whichever you choose.
  • We offer Optical Character Recognition (OCR), making your documents editable. 
  • We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage. 
  • We can accommodate special requests, just give us the details when you request a free quote by calling (703) 253-7297 or filling out the form. 

Document Scanning ServicesHow to Count Your Documents

Counting your documents will determine the size of your scanning project. Having an accurate count helps your provider give you an accurate price quote and prepare for your project. 

To count your documents add up the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.

For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.

The count will not be exact and can vary based on how tightly packed your papers are and other factors. Learn more about counting your documents here.

The Cost of Document Scanning in Dale City

Scanning is typically charged by the page. The price usually falls between 7 and 12 cents per page, depending on your location and the size of your project. The larger your project is, the lower the price per page will be. We recommend stocking up on files to lower the price of your project. 

Adding service options may also affect the price of your scanning project. Some of our service options are:

  • Specialized scanning with OCR, redaction, indexed, non-indexed, etc. 
  • Expedited turnaround time
  • Double-sided documents
  • Specific systems, file types, and special requirements

To request free quotes from local providers call us at (703) 253-7297 or fill out the form. We will send you accurate price quotes within minutes.

Contact us for Free Quotes on Document Scanning Services in Dale City

Digital conversion can be a big undertaking for any business. Record Nations Dale City makes the process stress-free by including helpful preparation steps and offering affordable service options. Call us at (703) 722-8868 or fill out the form to get your conversion project started today. 

Record Nations Dale City Location

Record Nations Dale City
4393 Kevin Walker Dr
Montclair, VA 22025
(703) 253-7297

Our operating hours are Monday-Friday from 9:00 AM to 6:00 PM and Saturday from 10:00 AM to 2:00 PM.


Record Nations proudly serves these cities near the Dale City area:
Burke | Fairfax | Franconia | Hybla Valley | Lake Ridge | Lorton | Manassas | Manassas Park | Montclair | Mount Vernon | Newington | North Springfield | Springfield | West Springfield | Woodbridge