Smart businesses continue to evolve their practices as better tools and services become available. Going digital is a great opportunity to improve your business, run more efficiently, and reduce costs.
Document scanning services reduce costs by minimizing the amount of physical storage you will need in your office or offsite. Opening space in your office allows you to use that area for profit-generating activities instead of storage. Digital files also save money by reducing time spent searching for documents and increasing productivity.
Record Nations Hemet can complete scanning projects of any size, using records of many different specifications. Call us at (951) 616-1756 or fill out the form to begin your project today. We will send you free, no obligation quotes from reliable scanning providers in your area.
How Document Scanning Services Work
Professional scanning services make it easy to convert your business to a digital format. We use advanced scanning technology to create high-quality, accurate digital files. Your confidentiality will be protected throughout the scanning process to maintain compliance with all privacy regulations. We strive to make the process as safe and easy as possible.
We take the following steps to make your scanning project easier:
- We remove bindings to prepare documents for scanning.
- We convert single and double-sided documents.
- We can index by page or by document, whichever you choose.
- We offer Optical Character Recognition (OCR) to make your documents editable.
- We can put your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
We can accommodate special requests, just be sure to include the details when you request free quotes by calling (951) 616-1756 or filling out the form on this page.
Knowing the size of your scanning project will help your provider give you the most accurate price quote and prepare for your project. Follow these simple directions to find a quick estimate on the number of documents you have to scan.
Count the number of banker’s boxes, files, or inches of paper you have you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will vary based on the thickness of your paper, the brand of boxes or files you use, and how tightly you have packed your documents. Learn more about counting your documents here.
The Cost of Document Scanning in Hemet
The cost of scanning will be paid back to your business in savings on storage costs and reducing wasted time searching through files.
The average price of scanning will cost between 7 and 12 cents per page. The larger your project is, the lower the price per page will be. We recommend stocking up on documents to scan together to reduce costs. Additional service options can also affect the price per page.
Be sure to include the service options you are interested in to receive accurate price quotes. Our service options include:
- Scanning specifications like OCR, redaction, indexed, non-indexed, etc.
- Timeframes of your project
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Hemet
Scanning services offer many benefits for your business. They reduce costs, increase security, and benefit the environment by using less paper. Call us at (951) 616-1756 or fill out the form to request free, personalized quotes on your scanning project today. Our trusted providers will contact you within minutes.
Record Nations Hemet Location
Our operating hours are Monday-Friday from 9:00 AM to 6:00 PM and Saturday from 10:00 AM to 4:00 PM.
Record Nations proudly serves these cities near the Hemet area:
Banning | Beaumont | Canyon Lake | East Hemet | Lake Elsinore | Menifee | Moreno Valley | Murrieta | Palm Springs | Perris | Redlands | San Jacinto | Sun City | Temecula | Wildomar | Winchester | Yucaipa