Record Nations works to find the most appropriate document scanning service that will work best with your company.
Besides the management system itself, making sure the scanning process fits your business’ schedule with little interruption is a vital piece to choosing the right provider.
It is important for some companies to have their scanning projects done onsite due to privacy laws and regulations and other compliance rules.
If you have the need to see everything being scanned or need your records to remain in your office at all times, we can make sure to complete the scanning at your location.
If you don’t mind having your records sent to an off site facility to complete your scanning project, we can also take your paperwork to our facility and perform the scanning there.
Going Paperless Is a Process
Typically, when a business chooses to go paperless and is looking into the best ways to handle their project, the first step is to review your company policies and industry practices. It can sometimes be easier to have a scanning company come to your location, which reduces the risk of missing or losing some of your files.
Some industries require that all document scanning be done onsite with a qualified witness throughout the process. Although this may increase the time the project takes to complete, it is a good way to ensure the quality control and security of the scanning service.
On the other hand, an off site scanning service can be done more efficiently and economically. Conversely, this option doesn’t allow for someone to constantly monitor the scanning process.
Things to Consider Before Choosing Onsite Scanning Services
There are many things you want to look into before you decide whether or not you want to have someone come to your location:
- What kind of scanning project are you looking into?
- Is your office planning on going paperless, or are you just scanning certain files into your system for backup?
- How will you manage your records once they are scanned?
- How will you handle your documents after they are scanned? We offer destruction or storage options as well.
- Are there any company policies or industry requirements that will affect the scanning process?
Get Free, No Hassle Quotes on Onsite or Offsite Document Scanning Today!
Whether you decide to have your scanning project done at your location or off site, your project will be completed in the most efficient fashion.
To get free quotes in just minutes, fill out the form or give us a call at (866) 385-3706. Our experts are ready and waiting to help find the right solution for your business!