Businesses must use many documents to function. From financial statements to employee files your business will have many documents to handle, store, and manipulate every day. Physical documents take up a lot of space and take time to organize and search through. Going paperless makes your business more efficient and organized.
Scanning services convert your physical files to a digital format by capturing an image of the document. Once converted, the file is tagged and indexed for quick retrieval and easy organization. Record Nations Mountain View can help you convert one box of documents, a single department, or your entire organization. We will help you with preparation for the project and customize our services to your needs.
Call us or fill out the form to request free quotes from providers in Mountain View. We will match you with several providers based on your needs and they will contact you within minutes.
How Document Scanning Services Work
Our scanning providers have advanced equipment that allows them to convert documents of many sizes and specifications. We will complete your project quickly and accurately, so you can begin running your business with efficiency right away.
We take care of the following steps to make your project as easy as possible:
- We remove bindings to prepare documents for scanning.
- We determine between single and double-sided documents and scan as necessary.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), so that documents can be modified later.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We accommodate special requests, just give us the details when you request free quotes by calling or filling out the form.
How to Count Your Documents
Counting your documents will give you a better idea of the size of your project. It is easy to estimate how many pages you have by using the following formula.
Start by counting the number of file boxes you have or the number of inches your paper takes up on your shelves. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple the number of boxes or inches by the number of sheets of paper.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number will vary, but this will give you a close count. Provide the number of pages when you request quotes on scanning services. This will help you prepare for your project and give you an accurate price quote.
The Cost of Document Scanning in Mountain View
The cost of scanning is charged per page. The average price typically falls between 7 and 12 cents per page. You can lower the price per page by scanning all of your documents together in one project. Scanning is an investment into future savings. Soon your business will be benefiting from improved accessibility and productivity.
Adding service options may affect the price per page. Our service options include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
Please include the service options you are interested in to receive accurate price quotes.
Contact us for Free Quotes on Document Scanning Services in Mountain View
Record Nations Mountain View makes it easy to transition to a paperless office. Paperless companies are more efficient, save money, and protect the environment from excess waste. Call us or fill out the form to get your scanning project started today. We will instantly send you free, personalized quotes from providers in your neighborhood.
Record Nations proudly serves these cities near the Mountain View area:
Atherton | Campbell | Cupertino | East Palo Alto | Los Altos | Los Altos Hills | Menlo Park | Milpitas | Newark | Palo Alto | Redwood City | San Jose | Santa Clara | Saratoga | Stanford | Sunnyvale
