Protected health information (PHI) contains medical histories, lab results, insurance information, and more. If this information is exposed it can lead to identity theft and fraud. HIPAA regulations oversee the use of and disclosure of PHI by regulating privacy standards and security rules.
To maintain compliance with HIPAA, medical providers must handle patient data in accordance with their guidelines. Converting to a digital practice increases security for your files and helps maintain compliance.
Medical record scanning carefully converts your records to a digital format while safeguarding the confidentiality of your patients. We prep, scan, and index your medical records under the protection of advanced security and highly trained staff.
We recommend pairing scanning services with medical record storage. This will ensure the safety of your physical files that cannot be converted or need to be retained physically. Our facilities are certified and follow all applicable privacy laws.
Preparing Medical Records for Scanning in Mountain View
It is critical for medical providers to select a scanning company that properly handles medical records. Record Nations Mountain View takes the guesswork out of selecting a company. We instantly match you with pre-screened, verified scanning companies in your area.
Follow these steps to begin your medical record scanning project today:
- Contact us by calling or filling out the form. Provide some details about your scanning needs and we will find local professionals that can complete your project.
- Our scanning providers will send you customized price quotes for your scanning project.
- Choose a provider and together you can begin converting your files to a digital system.
Medical Records Storage Services
Making the transition to a digital practice will reduce your need for physical storage and save you money. For files that must be retained physically, we offer medical record storage. Our providers are trained in proper handling and privacy regulations. Our facilities include live patrol and disaster protection. We also include emergency retrieval services to give you immediate access to your files.
Medical Records Custodian
If a healthcare facility closes, a person or company is often appointed as the custodian to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored. California law requires records to be kept for a minimum of 7 years.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations Mountain View can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Get Free, No Obligation Quotes on Medical Record Scanning and Storage in Mountain View
Record Nations Mountain View offers medical record scanning and storage for healthcare clinics, private practices, hospitals, and more. Learn more about our medical industry services here. Contact us by calling or filling out the form. We will send you free, personalized quotes in just minutes.
Record Nations proudly serves these cities near the Mountain View area:
Atherton | Campbell | Cupertino | East Palo Alto | Los Altos | Los Altos Hills | Menlo Park | Milpitas | Newark | Palo Alto | Redwood City | San Jose | Santa Clara | Saratoga | Stanford | Sunnyvale