Document scanning converts your paper documents into digital files. It can be a big project to take on by yourself. Professional document scanning services can work with you to make your project easier. Record Nations Silver Spring will prep, scan, and index your documents to create organized and accessible files.
Going digital makes your files available to you and your employees from anywhere. You will have the ability to work together, even from a distance. Collaboration becomes seamless without redundancies. Get started with document scanning by calling us at (240) 541-5736 or filling out the form today.
How Document Scanning Services Work
Our professional scanning providers use top-of-the-line equipment to create high-quality, consistent images from your files. You can use your images within a document management system (DMS) or store them on a cloud service.
Record Nations Silver Spring makes scanning easy. We will take care of the following steps to help you get your scanning project started:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We can index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request a free quote by (240) 541-5736 or filling out the form.
To prepare for your scanning project, you will need to count the number of documents you are planning to scan. This will help your provider prepare for your scanning project and give you an accurate price estimate.
To count your documents add up the number of banker’s boxes, files, or inches of paper you have. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The final number will vary based on the brand of boxes and files you have and how tightly packed your papers are, but this will give you a good estimation. The more accurate your estimation, the more accurate your price quote will be. To learn more about counting your documents, click here.
The Cost of Document Scanning in Silver Spring
Scanning is generally priced per page. The larger your project, the lower your price per page will be. We also have several service options that can also affect the overall price. Some of those service options are:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
To receive free, personalized price quotes from local scanning providers, call us at (240) 541-5736 or fill out the form. Be sure to include the number of documents you will be scanning and any service options you would like to add. Within a few minutes, you will be contacted by Silver Spring-based scanning providers.
Contact us for Free Quotes on Document Scanning Services in Silver Spring
Record Nations Silver Spring would love to assist you with your scanning project. Going digital will bring your business into the modern age, improve your organization, and make your documents accessible. Call us at (240) 541-5736 or fill out the form to get started right away. Our representatives are happy to answer questions and help you determine the scanning services that would best fit your business.
Record Nations Silver Spring Location
Our operating hours are Monday-Friday from 9:00 AM to 7:00 PM and Saturday from 10:00 AM to 4:00 PM.
Record Nations proudly serves these cities near the Silver Spring area:
Alexandria | Arlington | Ashton | Baltimore | Beltsville | Bethesda | Bladensburg | Brentwood | Burtonsville | Cabin John | Capitol Heights | Chevy Chase | Chillum | College Park | Columbia | Derwood | Dulles | Falls Church | Fulton | Gaithersburg | Garrett Park | Glen Echo | Greenbelt | Hyattsville | Kensington | Lanham | Laurel | McLean | Mount Rainier | Naval Anacost Annex | Olney | Riverdale | Rockville | Sandy Spring | Spencerville | Takoma Park | Washington DC | Washington Grove | Washington Navy Yard | West McLean