Is my patient data secure when using your service?

Yes, the security of patient data is the top priority. Our partners adhere to strict HIPAA (Health Insurance Portability and Accountability Act) compliance standards and have robust security measures in place to safeguard medical records.

What happens to my original paper records after scanning?

After scanning, your records can be securely store, return to you, or securely destroyed, depending on retention times. If you choose storage, we have providers that can assist with keeping them in a controlled and secure environment

What is the purpose of medical records scanning, and how can it benefit our healthcare facility?

Medical records scanning converts paper-based medical records into digital formats, improving access, retrieval, and patient care. Benefits include reduced storage costs, enhanced data security, and streamlined record management.

What is the expected turnaround time for scanning projects?

The turnaround time depends on the project size and complexity, and our partners provide estimated timeframes with your quote.

Are there any size or quantity limitations for medical records scanning projects?

Our network of providers can accommodate medical record projects of various sizes, from small practices to large healthcare facilities. Get in touch with us to discuss the specific requirements of your medical records scanning project and connect with the right local provider.

Do you offer OCR (Optical Character Recognition) services for medical records?

Yes, our local providers offer OCR services for medical records to convert scanned images into searchable and editable text, enhancing the usability of digitized patient information.

Medical Records Scanning and Storage in Simi Valley, CA

Choosing a medical records scanning and medical records storage provider is an important decision for medical practices. You want to ensure that your records will be secure throughout the scanning process and that an offsite storage facility will protect your documents from theft and damage.

Record Nations offers full-service scanning and storage for medical records. We partner with trusted providers in the Simi Valley area that are HIPAA and HITECH compliant. Our services are reliable, consistent, and safe.

Preparing Medical Records for Scanning

Medical records must be handled with care because they contain personal health information (PHI). Medical providers are legally obligated to protect this information and must follow HIPAA privacy regulations.

All medical record scanning with Record Nations is compliant with HIPAA to ensure patient confidentiality and the proper handling of your medical records.

Follow these easy steps to get started with medical record scanning today:

Fill out the form or call us at (805) 416-2267. We will ask for some details about your project and connect you with local providers for free price quotes. Make sure you include the number of records you need scanned and the level of detail your need to maintain for each record.
Local scanning contractors will contact you right away with personalized quotes on your project.
Select the contractor that best fits your needs and together you can start the scanning process.

Medical Records Storage Services

Offsite medical record storage has many benefits. It allows you to free up valuable office space to increase productivity. You can also limit who has access to your files, reducing the chance of records being lost or misplaced.

With medical record storage, you can protect patient privacy and follow record retention requirements without worry or clutter.

Medical Records Custodian

When a Simi Valley healthcare facility closes, a custodian is often appointed to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored.

Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.

Record Nations can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.

Protect Your Patients’ Medical Records Today!

Medical record management needs to be safe, compliant, and reliable. Record Nations has medical record scanning and storage solutions that are customized for your practice. To get started, call us at (805) 416-2267 or fill out the form on this page. We would be happy to answer your questions and connect you with local providers today.