Document scanning begins the transition from paper to digital files. Our professional services will simplify the process and safely convert your information into usable, easy to find documents.
Using a digital system will protect your documents and increase efficiency in your workplace. We can assist you with all kinds of conversion projects from transitioning a small department, an entire business, or even a medical practice.
Call us at (484) 214-1455 or fill out the form to request free, personalized price quotes on your scanning project. We will connect you with Springfield-based scanning providers to begin your conversion project right away.
How Document Scanning Services Work
Document scanning uses advanced technology to create accurate, digital duplications of your paper files. Digital files are super accessible with keyword search capabilities, increasing your team’s ability to work productively and without frustration.
You can integrate your digital files with a document management system (DMS) for more organization and automated maintenance for your records. The centralized storage makes it easy to work remotely and collaborate with your team from afar.
Record Nations is committed to making document scanning easy and convenient. We will take care of the following steps to help you get your scanning project started:
- We remove bindings to prepare documents for scanning.
- We scan both single and double-sided documents.
- We index by page or by entire document, whichever you choose.
- We offer Optical Character Recognition (OCR), making your documents editable.
- We put your converted files on the medium of your choice; including CDs, DVDs, or cloud storage.
- We can accommodate special requests, just give us the details when you request a free quote by calling (484) 214-1455 or filling out the form.
To determine the price of your scanning project, your provider will ask how many documents you plan on scanning. To count your documents, use the tips below. An accurate page count will give you the best estimate on the cost of your project.
Begin by counting the number of banker’s boxes, files, or inches of paper you have stored on your shelves. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate: 3 boxes x 2500 sheets of paper = 7500 documents.
The number can vary based on how tightly your paper is packed, the thickness of your paper, and other factors. To learn more about counting your documents, click here.
The Cost of Document Scanning in Springfield
The price of scanning will vary based on your location, the size of your project, and the service options you select. Typically, the price per page falls between 7 and 12 cents.
Our service options that can affect your price include:
- Specialized scanning with OCR, redaction, indexed, non-indexed, etc.
- Expedited turnaround time
- Double-sided documents
- Specific systems, file types, and special requirements
We offer competitive price options on our scanning services. Contact us today to learn more about our scanning options and get connected with providers near you.
Contact us for Free Quotes on Document Scanning Services in Springfield
Scanning needs differ from business to business. We have flexible services that can be customized to meet your unique needs. Call us at (484) 214-1455 or fill out the form to receive free, personalized price quotes from multiple providers in the area.
Record Nations Springfield Location
Our operating hours are Monday-Friday from 10:00 AM to 6:00 PM and Saturday 10:00 AM to 4:00 PM.
Record Nations proudly serves these cities near the Springfield area:
Ardmore | Bellmawr | Broomall | Camden | Chester | Claymont | Darby | Drexel Hill | Gloucester | King Prussia | Lansdowne | Philadelphia | Woodbury | Woodlyn | Yeadon