Scanning is the first step in making the transition to a paperless office. There are many benefits to going paperless, including reduced costs on storage and printing. It is also easier to organize your files and retrieve documents on demand. You will no longer waste valuable time flipping through files to find the one paper you need. Your productivity, response time, and efficiency will benefit from scanning services.
Scanning is available for conversion projects of all sizes. We can help you convert one box of files or your entire business library. Contact us by calling (760) 298-5960 or filling out the form to learn more about your options and receive free price quotes on your project.
How Document Scanning Services Work
Transitioning to a paperless office is a big undertaking by yourself. Scanning files is time consuming and must be done correctly to have good results. Professional scanning services take the stress out of the process by accurately and quickly converting your files. Record Nations Thousand Palms partners with local scanning experts. We will match you with a reliable provider when you contact us today.
We will prepare your files for scanning by:
- Removing bindings to prepare documents for scanning.
- Converting single and double-sided documents.
- Indexing by page or by document, whichever you choose.
- Offering Optical Character Recognition (OCR) to make your documents editable.
- Putting your converted files on any medium you choose; including CDs, DVDs, or cloud storage.
- Accommodating special requests, just include the details when you request free quotes by calling (760) 298-5960 or filling out the form on this page.
Counting your documents may seem impossible, but we are not looking for an exact number. A close estimate will help us provide you with accurate price quotes and prepare for your project. Use the instructions below to count your documents.
Count the number of banker’s boxes, files, or inches of paper you have on a shelf. A standard banker’s box (12.5″W x 15.5″D x 10.5″H) can fit 2,000 to 2,500 sheets of paper. A larger file box (15″W x 24″D x 10.5″H) can hold 4,000 to 4,500 sheets of paper. On a shelf, you can typically fit 150 to 200 sheets of paper per inch. Multiple those numbers by the number of boxes, files, or inches.
For example, if you have 3 banker’s boxes full of paper, you will calculate:3 boxes x 2500 sheets of paper = 7500 documents.
The number may vary based on a number of factors. Learn more about counting your documents here.
The Cost of Document Scanning in Thousand Palms
Scanning is an investment into future savings for your company. You will reduce your storage needs and printing costs with digital files. The price will vary depending on the size of your project, your location, and any service options you wish to include. Typically, the price per page falls between 7 and 12 cents per page. You can lower the price per page by stocking up on documents to scan together.
Our service options include:
- Scanning specifications like OCR, redaction, indexed, non-indexed, etc.
- Timeframes of your project
- Double-sided documents
- Specific systems, file types, and special requirements
Contact us for Free Quotes on Document Scanning Services in Thousand Palms
There is no question that technology has made businesses more efficient, productive, and profitable. Enjoy the benefits of a digital office by converting your files with scanning services. We have many high-quality providers in the area waiting to assist you. Call us at (760) 298-5960 or fill out the form to begin services right away.
Record Nations Thousand Palms Location
Our operating hours are Monday-Friday from 9:30 AM to 6:00 PM and Saturday from 9:30 AM to 4:00 PM.
Record Nations proudly serves these cities near the Thousand Palms area:
Banning | Beaumont | Cathedral City | Coachella | Desert Hot Springs | East Hemet | Hemet | Indio | La Quinta | Palm Desert | Palm Springs | Rancho Mirage | San Jacinto | Twentynine Palms | Yucca Valley