More and more businesses are trending towards a paperless workspace, but the majority of companies in the United States are still hesitant to make the jump.
Reasons for avoiding the switch to a paperless office include the inconvenience or cost of implementing a new record storage system.
With the digital age coming into fruition, it seems inevitable that more and more documents are going to be converted from physical to digital copies. The inconvenience and costs of switching to a paperless system is inevitable, so why delay it?
It is time to get caught up with the world now!
Why Go Paperless?
Converting to a paperless workspace offers many benefits.
The first and most obvious benefit of using less paper is the positive effect it makes on the environment. Countless sheets of paper are wasted in offices throughout the country day after day, year after year. Imagine how much trees can be saved if more and more companies began to implement a paperless system.
The second benefit affects your company directly.
Using less paper in your office saves you money! If each worker uses 10,000 sheets of paper every year, multiplied by the number of workers at your organization, the savings on paper alone is worth making the switch.
Then there is also the added benefit of a more secure workspace.With so many papers floating around and many containing confidential or sensitive information, the risk of one of those documents ending up in the wrong hands is very high.
A paperless work environment would eliminate this risk, keeping all your documents stored in a secure, electronic database.
The final benefit is less clutter and more space in your office.
Take a look at this short video that outlines an example of a hospital who has simply accumulated too many paper files and is now facing legal troubles due to the sheer volume and weight of all the documents.
Record Storage Solutions
Although more convenient, unfortunately not all records can be stored electronically.
Certain state or national document retention laws mandate that hard-copy formats are a requirement. In these or other similar cases, there are companies who specialize in securely storing hard-copy documents offsite, and in an organized manner.
In cases where hard-copy documents are not a requirement, there are companies that offer Electronic Document Management Systems (DMS). The services include scanning documents to be stored in a secure, digital database. This option makes it easy to find and access any document on your computer as opposed to digging through boxes and filing cabinets full of paper.
Not only are electronic copies more organized, but they are also kept safe in the incidence of a burglary, fires, floods, or even a spilt cup of coffee on the only hard-copy available.
Whether you feel your company is able to handle a hybridized system of going paperless while continuing to use mandatory hard-copies, or making the full jump to a safer and more organized paperless system, Record Nations is able to find the right record storage service to make the transition fast and easy.
Let Record Nations Help You Transition to a Paperless Office!
Let Record Nations transform your office from cluttered and inefficient to organized and environmentally friendly! We work with an extensive network of record storage services across the nation who are experienced in handling your transition to a hybridized or fully paperless office.
To find out more information on our partnered services or to get free record scanning and storage quotes, give us a call at (866) 385-3706, or fill out the form on the right. You will be contacted in just minutes with a range of options to choose from at no cost to you!