Birmingham Document Storage
Have you ever wondered how much time and effort your employees spend on document storage and retrieving documents? Do you have a system for document retention? Do you know how much time it takes to look for a specific file? And what happens when a file can’t be found?
Record Nations Birmingham will connect you with document storage professionals who will work with you to design a reliable, budget-friendly and secure storage process for your physical and digital files. In Alabama, law offices have to retain files for at least six (6) years after a legal matter is resolved. And healthcare providers have to keep files on a patient for at least seven (7) years after the last professional contact. That can add up to a lot of office space dedicated to paper.
Options for Storage
- Physical Document Storage
Moving your paper files away from your office frees up valuable space and allows for your documents to be held in a secure environment. Record Nations’ network partner facilities can protect your files in case of disaster, are monitored 24-7 and have optimum temperature controls for paper. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files may be stored securely elsewhere or you could still choose to keep them in your office. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will make your workflow easier by managing retention schedules and organizing direct documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents your business wants to store off site, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers near you.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
