In the past, physical documents and whiteboarding were two major ways teams collaborated on a project. However, as anyone who’s done this knows, these were less than ideal. Paper can only be marked over so many times, and writing on a whiteboard only lasts until the next meeting. Cloud storage solves these collaboration problems, with employees able to make changes and comments in a live, active document from anywhere.
The cloud is the perfect way to enhance collaboration in the workplace. Working together on projects is easier when documents and data are stored in the cloud, as there are more opportunities for better workflow and efficiency. This enables employees to work remotely with ease. Furthermore, cloud storage capabilities help reward employees for their hard work with a more efficient process. Cloud storage allows instantaneous access, and workers can edit and transfer files to other workers at the click of a button.
If this isn’t enough to persuade you to adopt cloud storage, we’ve got more advantages to share. Read on to learn just how beneficial cloud storage can be for team collaboration.
What Is Cloud Storage?
If you’re not sure what “the cloud” actually is, you’re not alone. The infamous cloud refers to an online system that allows you to easily store, manage, and transfer files. Cloud storage is hosted in a central location. This central location allows you to access the software or applications via a web browser and internet connection. Hence, remote workers can access the data which enables working from home or on the go.
Through the internet connection, users can access and download data at any given time. You can edit, transfer, and save documents instantaneously. The files and data rest on a network of physical or virtual servers. In addition, the cloud providers maintain and monitor the servers as a security measure.
The cloud uses encryption techniques that require a password to access the files. This makes digital storage much safer for documents containing sensitive material. Therefore, cloud storage is safer for businesses because it can allow access to only specified individuals. This means employees can access the files, but outsiders cannot obtain the data.
How Cloud Storage Streamlines Collaboration
Cloud storage solutions not only help to streamline collaboration — they can also optimize workflows and increase productivity. Let’s break down exactly how modern cloud storage capabilities help.
Increased Accessibility
Cloud storage allows users to access their work and business data from anywhere with an internet connection. Increased accessibility promotes flexibility and remote work, as team members can collaborate in real time regardless of their physical location. It also increases productivity and encourages autonomy.
Real-time Updates
Cloud storage enables real-time sharing and editing of live documents. Multiple users can work on the same document simultaneously, and changes are instantly visible to all collaborators. This reduces version control issues and ensures that everyone is working with the latest information.
Version Control
Speaking of version control, cloud storage tools typically include version control features. These help track changes and revisions made to collaborative documents. Version control ensures that a history of edits is maintained, and users can revert to previous versions if needed.
Flexible Scalability
Cloud storage solutions are often scalable by nature, allowing users to adjust capacity and collaboration requirements based on their needs. This scalability is beneficial for growing businesses that may need to expand their collaboration tools as their team or projects grow. By adopting cloud storage early on, companies can develop and maintain an effective system that makes future recordkeeping easier.
Enhanced Communication
Cloud storage can include features for or integrations with communication tools like chat, video conferencing, and commenting within documents. These features streamline communication and reduce the need for separate communication tools, fostering a more connected and collaborative environment.
Project Management Capabilities
Cloud storage often includes project management features, allowing teams to plan, track, and manage projects collaboratively. These capabilities can improve overall efficiency and organization of project documentation. Project completion rates tend to increase through interconnected workflow, as departments can easily send documents for approval, editing, and more.
Streamline Collaboration with Record Nations
Cloud storage provides a more convenient solution for managing documents digitally. Keeping information secure is crucial, so it’s important to choose the right provider. Record Nations has a network of partners that can help you with document scanning and destruction in addition to cloud storage and other document management systems. Let us connect you to a local provider today.
Start the process by filling out the form, using the live chat option, or giving us a call at (866) 385-3706. Afterward, you’ll receive free, no-obligation quotes where you can select the best option for you.
