We hear a lot about backing up files to the cloud, but do we know what that means? Contrary to the name, cloud storage does not mean our photos and documents are floating in the sky. When a file is uploaded to the cloud, it is copied over the internet onto a data server.
Old-school backup methods like tape storage and USB flash drives are still used, but cloud storage has quickly been adopted as one of the most popular storage solutions. Here, we’ll dive into what cloud storage is, how it works, what models are available, and how it can benefit you. Read on or watch the video at the end of the post.
What Is Cloud Storage?
Simply put, cloud storage is a digital storage method that relies on offsite servers to house data. Each data server is a physical device that stores your files on hard drives. Professional cloud storage providers store, secure, and maintain these servers, along with the infrastructure and network, as part of their service offering. Providers have servers in multiple locations, all with copies of your data. This prevents data loss if any location is compromised, making cloud storage even more reliable.
The provider is responsible for storing, securing, and maintaining your data, while also making sure it is always accessible through an internet connection. As part of this, providers often take over most aspects of storage management as well. This can include running security protocols, monitoring capacity, ensuring data availability, and optimizing network data delivery. Providers may also offer services to help collect, manage, and analyze the stored data.
How Does Cloud Storage Work?
Cloud storage involves the user uploading data to servers via an internet connection. Typically, users connect to the storage cloud using a web portal, website, or mobile app. They can save all kinds of files to the cloud servers, including personal and business documents, images, and videos.
Cloud storage often uses controlled access through encryption techniques and password requirements. This is a much safer option for documents containing sensitive material. The cloud also offers multiple security measures that can be put into place for additional safety.
Common Cloud Storage Models
Today’s market includes a wide variety of cloud storage options. Everyone’s document storage needs are different, so it’s important to research what’s available in order to find the best fit. Here, we’ve outlined four of the most common cloud storage models.
Public Cloud Storage
This form of cloud storage uses public data centers that other companies or individuals use. The stored data can only be accessed by authorized individuals. However, customers can expand or reduce public storage based on their needs. They can access the data on these servers from anywhere with an authorized PC or mobile device.
Public cloud storage offers resources to multiple organizations and individuals. Storage in a public cloud is generally offered as a subscription or pay-as-you-go service. The price fluctuates depending on the amount of storage the client needs. It is an “elastic” storage system that scales up and down based on your capacity needs. Public clouds provide unlimited scalability and leading technology at a lower price than other models.
Private Cloud Storage
When an organization maintains on-site servers or data centers that it owns, this is a private cloud storage scenario. Private cloud storage is a storage system that is not shared by more than one organization or individual. It can be an organization that operates its own servers and data centers, or dedicated servers and private connections provided by a cloud storage service.
Private clouds are ideal for anyone with high-security concerns or requirements. These types of systems are often used by groups with stringent security requirements or a greater need for control over their data.
Hybrid Cloud Storage
As the name implies, this form of storage involves combining the public and private cloud storage methods. The user can store sensitive data on a private cloud and less sensitive data on a public cloud. Hybrid options provide more flexibility, scalability, and security than a private or public model alone.
Organizations with certain documents and information that must be held in strict compliance with security and access regulations may employ this form of storage. They store their less sensitive data in a public cloud. These types of cloud storage often come with a method for orchestrating integration between the separate clouds.
Multicloud Storage
The multi-cloud model is when more than one cloud model is used by a single organization or individual. This approach to cloud storage is rare, and is often for organizations needing access to certain resources only available via specific cloud services. This may be necessary because they must store certain data within a specific country’s boundaries. In addition, different teams within their organization may utilize different clouds relevant to their activities.
This cloud storage method can be difficult to manage. However, it does come with additional flexibility and redundancy for organizations needing it.This can be beneficial if you require data to be stored in a specific location or if you need multiple cloud models for various reasons.
The Benefits of Cloud Storage
At a high level, cloud storage can do much to improve your document management strategy. Whether you’re using cloud storage for personal use, or managing large amounts of enterprise data, cloud storage offers cost-effective, scalable, and flexible storage options.
Cloud storage helps ensure the security of your data. Data loss is a big concern for many organizations, and the cloud helps to minimize this risk. There are several security measures in place to help keep the cloud secure. With cloud storage, you also won’t have to worry about managing infrastructure or losing data from a failed device. Professional storage solutions offer simplicity, security, and peace of mind, making it an excellent option for anyone wanting to safely back up their data without the time it takes to manage it manually.
Accessibility is enhanced with cloud storage, too. Its digital basis means data is always available. It allows files to be transferred easily, enabling single documents to be accessed at the same time by different users. Projects are completed more efficiently, even when workers are remote. Teams can access data whenever and wherever. Sharing and collaboration become easier, along with your overall document management.
Cloud storage also allows you to scale your data capacity as much and as quickly as needed — and often without sky-high fees. Physical document storage, such as external hard drives or in-house file systems, can become costly over time. This is why the cloud is an ideal solution for businesses. When combined with document scanning, it can also remove the need for paper storage and all the associated costs, such as paper, toner, filing cabinets, filing staff, and more. Cloud storage is a cost-effective method for any size organization.
Secure Cloud Storage With Record Nations
Are you planning to migrate to cloud storage? Perhaps you’re starting your digital transformation journey and aren’t sure where to start. From document scanning and storage to destruction and document management systems, Record Nations has the solutions you need.
Record Nations will connect you with trusted providers in your area to secure your data with cloud storage solutions and more. Give us a call at (866) 385-3706 or fill out the form to receive free quotes on cloud storage today. We look forward to helping you find the right storage system to meet your unique needs.
