Finding a medical record storage or scanning provider in Chicago for your practice can be a long process. When you convert your patient records or store and retrieve medical records off-site. You need to find secure document management companies that will provide accurate and consistent results without sacrificing quality.
Record Nations Chicago offers full-service medical record scanning for hospitals, medical practices, and related businesses. Our medical record imaging process and medical record storage facilities are HIPAA and HITECH compliant, and there’s a medical record management expert in your area who indexes and scans large volumes of documents quickly at a reasonable price.
Preparing Medical Records for Scanning in Chicago
Our medical record scanning experts provide free quotes based on your specific scanning needs and the number of patient records or charts you have.
HIPAA, or the Health Insurance Portability and Accountability Act, is a law that was passed in 1996. It was designed for a number of purposes, one of which is to ensure the confidential handling of health records. All medical records scanning needs have to be completed so the process and the files themselves are compliant with HIPAA and its privacy regulations.
Because these records are filled with personal health information (PHI), you are obligated to ensure that they remain private and secure at all times. This is not just a moral obligation to your patients, and it’s a legal obligation. Patient privacy is important, and something that needs to be handled with care when you start a medical imaging project.
Our medical record scanning is a simple, hassle-free process:
- Fill out our form to the right or give us a quick call with the details of your project so we can get an accurate idea of what you need. Let us know the number of patient records you need scanned, along with the level of detail you need to maintain for each record.
- A secure local scanning contractor that is HIPAA and HITECH compliant will contact you shortly thereafter.
- Each provider in your area will send you a customized quote based on your requirements.
- Then, you select the provider that fits your needs best, and they’ll start the scanning process.
Chicago Medical Records Storage Services
In Chicago, it’s important to find an off-site medical records storage center that will give you access whenever you need it. Using this service will help you open up office space, increase productivity, and reduce the chance of a medical record from being misplaced or lost.
Secure off-site medical records storage companies provide you with an easy way to back up and store critical patient files. You can even limit who has access to where the files are stored and set different levels of security to protect patient privacy.
Medical Records Custodian
When a Chicago healthcare facility closes, a custodian is commonly hired to manage the patient records. Each state has different rules and guidelines for how long a record needs to be stored, Illinois requires a minimum of 10 years.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations Chicago can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Get Free, No-Hassle Quotes on Medical Record Scanning and Medical Record Storage in Chicago Today
Record Nations is an expert in medical records scanning & storage services that will help you find a medical records scanning provider that is HIPAA and FACTA compliant. We’ll handle your project quickly and securely, and our membership of professional medical record service providers are ready and capable of handling your sensitive records.
To get started, fill out the form or give us a call at (312) 267-0571.
Within minutes of receiving your request, you will have free quotes from experts in your area that can help you.
Record Nations Chicago Location
Our normal operating hours are Monday-Friday from 8:00 AM to 5:00 PM
Record Nations Chicago proudly serves these cities and counties throughout the Chicago area:
Addison | Arlington Heights | Aurora | Bolingbrook | Carol Stream | DeKalb | Des Plaines | Downers Grove | Elgin | Evanston | Gary | Glenview | Gurnee | Joliet | La Grange | Kenosha | Michigan City | Mount Prospect | Naperville | Northbrook | Palatine | Schaumburg | Waukegan and More!