Manufacturing Document Management and Scanning Services
Digitize Your Manufacturing Business with Record Nations
In manufacturing, maintaining a keen awareness of process effectiveness, efficiency, and their impact on the bottom line is paramount. A specialized document management systems tailored for the manufacturing industry plays a pivotal role in ensuring process consistency and effectively managing critical aspects such as processing, payments, inventory, and compliance.
Through document scanning and management systems, manufacturers can seamlessly track, distribute, and archive a substantial volume of documents each month. This centralizes knowledge, eliminates the costly and time-consuming distribution of paper documents, and optimizes organizational efficiency. Furthermore, the integration of your document management system with HRIS, SCM, and ECM systems streamlines operations, while the ability to create editable PDF documents that can be securely shared enhances collaboration. With this system, you can effortlessly maintain compliance and track all essential documents on an accessible and always-available platform.
Service Options For Your Manufacturing Business
Document Scanning
Streamline vendor management and increase efficiency with document scanning services. We can scan any size and any type of document so your employees and clients can enjoy seamless collaboration on any project.
Document Management Systems (DMS)
A DMS makes it easy to find any file with a simple keyword search. You will be able manage version control with automated workflows while also eliminate errors, delays and duplications.
The Benefits of Digitizing Your Manufacturing Documents
Quality and Document Control
A digital document management system simplifies version control, streamlines approvals, and reduces errors in manufacturing processes.
Streamline Manufacturing Vendor Management
Digital documents make it easy to capture and manage all vendor records and agreements efficiently.
Auditing/Records Management
Document management systems create searchable electronic logs for auditing, ensuring compliance and easy access to documentation.
Cost Savings and Efficiency
Digital document management saves time and money by reducing manual document handling, from locating to filing, in manufacturing operations.
Manufacturing Document Management FAQs
What kind of manufacturing documents can you scan?
How does Record Nations ensure the safety of our manufacturing documents?
What is the turnaround for a project?
How much will it cost to scan my manufacturing documents?
Will I be able to edit any documents or drawings once they're scanned?
How to prepare my documents for scanning?
How much does off-site storage cost?
How do I prepare my manufacturing documents for off-site storage?
2. Remove Unnecessary Items: Take this opportunity to purge any records that are no longer needed or relevant. Dispose of outdated documents following your organization’s document retention policies and regulations.
3. Boxing: Place the sorted documents into sturdy, archival-quality boxes or containers. Use appropriate-sized boxes to prevent overfilling and potential damage.
4. Labeling: Clearly label each box with information such as the contents, date range, and any other relevant identifiers. This will make it easier to locate specific records when needed.
5. Inventory: Create a detailed inventory list of all the boxes or containers being sent to off-site storage. Include box numbers, contents, and any other relevant information to track your documents.
6. Protective Measures: Consider using archival-quality folders, sleeves, or envelopes to protect individual documents within the boxes. This can help prevent damage from handling, moisture, or environmental factors.
What is HIPAA?
What is SOX?