Finding a medical record storage or medical record scanning provider in New York for your practice can be quite a challenge.
You need to look for a secure document management company that provides quality, accurate, and consistent results for when you convert your patient records or store and retrieve medical records offsite.
Record Nations New York offers full-service medical record scanning for medical practices, hospitals and any related businesses. Our medical record imaging process and medical record storage facilities are HIPAA and HITECH compliant. We have medical record management experts that index and scan large volumes of documents quickly at a reasonable price.
Preparing Medical Records for Scanning in New York
Our medical record scanning experts provide customized quotes based on your specific scanning needs and the amount of patient records or charts you have.
HIPAA, or the Health Insurance Portability and Accountability Act, is a law that was passed in 1996. It was designed for a number of purposes, one of which is to ensure the confidential handling of health records. All medical records scanning must be done in a manner that is compliant with HIPAA and its privacy regulations.
Because these records are filled with personal health information (PHI), you are obligated to ensure that they remain private and secure at all times. This is not just a moral obligation to your patients, and it’s a legal obligation. Patient privacy is important, and something that needs to be handled with care when you start a medical imaging project.
Our medical record scanning is a simple, hassle-free process:
- Fill out our form or just give us a call so we can get an accurate count call to let us know the number patient records you need scanned, along with the level of detail you need to maintain for each record.
- A secure local scanning contractor that is HIPAA and HITECH compliant will contact you shortly thereafter.
- Each provider in your area will send you a customized quote based on your requirements.
- Then, you select the provider that fits your needs best, and they’ll start the scanning process.
Medical Records Storage Service in New York
In NYC, it’s important to find an offsite medical records storage center that will give you access whenever you need it. Using this service will help you open up office space, increase productivity, and reduce the chance of a medical record from being misplaced or lost.
Secure offsite medical records storage companies provide you with an easy way to back up and store critical patient files. You can even limit who has access to where the files are stored and set different levels of security to protect patient privacy.
If you need help with any type of medical records management, Record Nations New York can help!
Medical Records Custodian
When a New York healthcare facility closes, a custodian is a person or company appointed to manage the patient records. In New York, medical records must be retained for a minimum of 6-9 years.
Custodians of medical records can store physical copies in a secure storage facility or scan the documents and store them electronically using an EMR system. With either option, patient records must be readily available upon request. Failure to produce forms could result in fines or penalties.
Record Nations New York can help you find a local provider to manage your records, release needed information and destroy the records after the retention period.
Get Free Quotes on Medical Record Scanning and Medical Record Storage in New York Today!
Record Nations New York will help you find a medical records scanning provider that is HIPAA and FACTA compliant, and will handle your project quickly and securely. We’re experts in medical records scanning & storage services, our membership of professional medical record service providers are ready and capable of handling your sensitive records.
To get started, fill out the form or give us a call at (917) 267-0239.
Within minutes of receiving your request, you will have free quotes from experts in your area that can help you.
Record Nations New York City Location
Our normal operating hours are Monday-Friday from 8:00am to 8:00pm and Saturday from 10:00am to 5:00pm.
Record Nations New York proudly serves these areas throughout New York City:
Astoria | Brooklyn | Bronx | Chelsea | East Village | Greenwich | Greenwich Village | Great Neck | Harlem | Hell’s Kitchen | Jersey City | Long Island City | Lower Manhattan | Manhattan | Midtown | Newark | Queens | SoHo | Staten Island | Tribeca | Upper East Side | Upper West Side | Washington Heights | Williamsburg