Document Scanning & Imaging Services in New York City

If you’re looking to convert to a paperless office, hiring a document scanning company should be a critical part of your digital document migration plan. Our services include document imaging to convert files that can be indexed and sorted, or document conversion (converting paper documents into editable electronic documents).

If you have an idea of what you need, or if don’t see exactly what you want, take a minute to fill out the form on this page or give us a call at (917) 267-0239.

How Document Scanning Services Work

It’s important to hire a document scanning service that offers accurate, high-quality, consistent images and files for your scanning project. Scanning professionals in New York will be able to scan and index your documents quickly for a reasonable price.

We can help with all different types and sizes of documents, drawings, schematics, or any large format. If you’re concerned with security, have sensitive documents to scan, don’t want to leave your office, or want us to pick them up for you, we also offer mobile scanning services.

The Document Scanning Process:

  • First, we remove bindings to prepare them for scanning.
  • Then, we determine how many single or double-sided documents you need to scan. This factors into the price of the project.
  • From there, you have an option to index every page or complete documents to make them easier to find.
  • We also offer OCR services if you would like to have documents converted to editable text that can be modified and changed later.
  • Once the document conversion is complete, we’ll deliver your new digital files on the medium that you choose- CDs, DVDs, or even to a Cloud Storage Service.

We can create a customized quote that is specific to your needs as well. You can give us a call at (917) 267-0239 or fill out the form. 

How to Count the Number of Documents For Your NYC Scanning Project

If you have your files in standard bankers boxes (12.5′”W x 15.5′”D x 10.5′”H), you can fit 2,000 to 2,500 sheets of paper in each box depending on the thickness of the paper and file folders you have. Large file boxes (15′”W x 24′”D x 10.5′”H) can hold 4000 to 4500 sheets of paper.

You can also estimate the number of pages/boxes you have on a shelf. On average, you can figure that you’ll have around 150 to 200 sheets per inch of space on your shelf or in your cabinet.

If your documents are packed loosely, you need one standard banker’s box for every 13” to 16” of space on your shelves. If you can’t fit one more piece of paper on your shelf, you should need one standard banker’s box for every 10” to 12” of space.

Although this is an approximate number, it will give you an idea of how many boxes you have and how many sheets you need to scan.

What Does it Cost to Do Document Scanning In New York City?

Document scanning companies usually charge by the page for their services. Most prices range from $0.07-$0.12 per page depending on where you’re located, volume, and who you select for your project. You also want to factor in what you want to do with your documents after they’re scanned.

The quote on your project is determined by several things:

  • What timeframe are you looking for to start and complete the project?
  • Do you know how many pages do you need to scan, and if they’re double-sided?
  • Are you looking for a certain type of scanning? (OCR, redaction, indexed, non-indexed)?
  • Are there any specific requirements you have to interface with your current systems?

These are just a few of the questions our experts ask when you contact us to make sure you get the service you need. Typically bulk scanning projects will charge less per page than smaller projects.

To make sure you get what you need, be sure to ask for a customized quote from multiple document scanning companies for your project. Price per page is just one aspect of the project- other requirements can change the price significantly.

Get A Free Quote on Document Scanning Services in NYC today!

Record Nations New York has over 10 years of experience in document scanning and document management. To get started with your scanning project in New York City today, fill out the form on the page or give us a call at (917) 267-0239.

Within minutes of receiving your request, you will receive free quotes for your document scanning project.

Record Nations New York City Location

Record Nations New York
459 Columbus Ave
New York, NY 10024
(917) 267-0239

Our normal operating hours are Monday-Friday from 8:00 am to 8:00 pm and Saturday from 10:00 am to 5:00 pm.

Record Nations New York proudly serves these areas throughout New York City:
Astoria | Brooklyn | Bronx | Chelsea | East Village | Greenwich | Greenwich Village | Great Neck | Harlem | Hell’s Kitchen | Jersey City | Long Island City | Lower Manhattan | Manhattan | Midtown | Newark | Queens | SoHo | Staten Island | Tribeca | Upper East Side | Upper West Side | Washington Heights | Williamsburg