Now that data breaches are happening more often, businesses are having to take extra security measures to make sure they are protecting their documents. Data breaches can get businesses into a lot of trouble– financially and with their customers.
Not only can technology be hacked into if not protected well enough, but paper documents are sometimes even easier to expose.
Whether it is exposed on purpose or an accidental mistake, the consequences can be frightful.
To get started in protecting your business from a data breach, you could think about scanning your documents. This way you wouldn’t have to worry about whether personal information was shredded or not. Although shredding is a good option to avoid data breaches, there is still room for mistakes that happen all too often.
Why Should I Scan?
Scanning your documents eliminates the risk of an employee not shredding
Sometimes the pile becomes too high, your employees can have more important tasks to work on, and they might simply throw the stack of documents in the trash. They may not be thinking about what kind of important information they are exposing to anyone walking by the dumpster they end up in.
When you scan, you don’t have to worry about paper piling up in the office or having it get thrown away accidentally.
Scanning provides easy organization
Free up some of that office space by tossing the filing cabinets that often times get so cluttered. When your documents are digital, they are easy to locate and organize in a manner that you want them.
You can ease the worries of not knowing where your documents are due to a lack of organization.
Scanning can offer more security
If you don’t have a solid shredding plan in place, then scanning can be an easy option to keep your documents safe without having to shred. When paper is lying around the office, any random person inside could access those documents.
When they are stored electronically, they are at less risk of being exposed to people who are unauthorized to view them.
Now for the Document Scanning Horror Stories
So many easily avoidable data breaches have occurred due to shredding mishaps. If documents from your business are found by someone who isn’t supposed to have them, your business could lose customers, it’s reputation, and would most likely have to pay a substantial fine for violating FACTA regulations.
To read about some shredding horror stories, check out these situations that real businesses went through.
$800,000 Penalty for Paper Records Breach Parkview Health left boxes of documents out on a driveway
California Department of Social Services Documents were discarded or taken from the office before they were shredded
Dumped Records Case Illustrates BA Risks Medical records were discovered in a dumpster
Looking for a Document Scanning for your business?
Let a professional, secure company and staff take the hassle out of your records scanning project. Record Nations has the manpower to quickly perform the indexing, scanning, and post production work, which includes conversion of text via optical character recognition (OCR) software. This allows you to edit the documents, or redact private information to protect your customers.
If you’re interested in converting your documents and records to digital format, let our experts know! Fill out the form to the right, or give us a call at (866) 385-3706.