Document Redaction: What It Is, How It Works, and When to Use It

Ever wonder what kind of information is redacted from documents? Or want to know how it’s done on a large scale? What this video for a better understanding of document redaction services and the industries that use it most.


Video Transcription

What is Document Redaction?

Cover Sensitive Info

Otherwise known as document sanitizing, redaction is the process of blacking out or removing any sensitive information from a document so it can be used and distributed, but still protect confidential information too.

“I’d like people to get a sense of who I am, yet I want to keep my privacy, too.” – Rosamund Pike


Defining Your Redaction Needs

What sensitive information should be redacted?

Information to Redact

  • Social security numbers
  • Driver’s license or professional license numbers
  • PHI and other medical information
  • Financial documents and files
  • Proprietary information or trade secrets
  • Judiciary records
  • Individuals’ addresses, dates and months of birth, and other unique identifiers (PII)


When to Use Redaction

Who should be redacting, and why?

Legal Needs

Nearly every industry needs redaction in some form to protect their important information, however some like legal and government deal with more sensitive info than others.

Another example is healthcare, which is mandated by HIPAA to protect PHI, and is also required to notify affected individuals if their information is exposed—potentially crippling PR.

How Redaction Works

What goes into the redaction process?

Redaction in 3 Simple Steps

  • Document is scanned and converted to digital format with OCR
  • PII in searchable digital files is identified for redaction
  • Sensitive information is removed and the redacted file is stored

Optical Character Recognition & Redaction

OCR technology allows rules-based search engines to locate and mark sensitive information within digital documents for redaction. The redaction process includes a few steps:

  • Automated software analyzes the document for PII (paper and microfilm must be scanned first)
  • The service sanitizes the file, removing and redacting marked information
  • The document is reproduced in its redacted format, and re-stored with other files in a document management system (DMS) or cloud storage


Document Redaction

Sanitize Your Sensitive Information When You Scan With Record Nations

Get free quotes on document redaction services near you. Call Record Nations at (866) 385-3706 or fill out the form on the right to get started.