Amarillo Document Storage
How much time and effort does your office staff spend on document storage and retrieving documents? Do you have a system for document retention? Do you know how much time it takes to search for a specific file? And what happens when they can’t find a file?
Record Nations Amarillo will link you with document storage experts who will help you to put together a reliable, affordable and secure storage process for your physical and digital files. In Texas, law offices have to retain files for at least five (5) years after a legal matter is resolved. And healthcare providers have to keep files on a patient for at least seven (7) years after the last treatment. That adds up to a lot of office space dedicated to paper, and to clients that aren’t producing income anymore.
Storage Options for Businesses
- Physical Document Storage
Moving your paper files away from your worksite frees up valuable office space, and it’ll be a relief knowing that your documents are being held in a secure environment. Record Nations’ network partner facilities can protect your files in case of disaster, are monitored 24-7 and have optimum temperature controls for paper. You can retrieve your documents whenever convenient and can track your retention schedules.
- Cloud Storage and Services
Cloud storage lets you remotely access your business records while the physical files may be stored securely elsewhere. You could choose to keep the files in your office while also having them digitized. Storage options offer unlimited storage capacity for digital files. Added protection features can include encryption and two-factor authorization.
- Document Management System Software (DMS)
Document management systems (DMS) use advanced software to automate document management. The system will make your workflow simpler by managing retention schedules and organizing direct documents.
To start the storage process, you’ll need to do the following:
- Estimate how many documents your business wants to store away from your office, including any with exceptional size or special storage needs. Decide if you will need scanning or document destruction too.
- Call Record Nations to get free quotes on services from storage providers in your area.
- Choose your new provider and schedule when work will begin to get your documents into secure storage.
