Dental Record Scanning: Benefits of a Paperless Practice

Go Digital at your Practice and Scan your Medical Records

Your patients’ records contain highly sensitive information that must be handled with care. Dealing with paper records is clumsy and messy—which is why electronic dental records are the new standard. Dental record scanning is here to help.

Learn more in the video or the blog below about the benefits of dental record scanning, including how it improves efficiency, reduces costs, and increases security at your practice.

Why Transition to a Paperless Dental Office?

Patient charts and other documents are among the most important parts of a dental practice, making it important to ensure you’re using the most efficient system possible for managing them.

As technology advances, it’s becoming more common to scan dental records and adopt an electronic system for them. Dental record scanning offer a range of advantages including:

  • Lower cost
  • Greater efficiency and productivity
  • Safeguards for physical and malicious threats

Cost Benefits of Dental Record Scanning

Transitioning to a paperless dental office helps to reduce or potentially eliminate many of the indirect costs that come with hard-copy dental records.

convert to a paperless dental office with dental record scanning

Save Your Valuable Real Estate

By scanning dental records and adopting a paperless dental office, you’re able to clear out all the space previously used for hard copies. As a result, you open up new space for more productive purposes such as extra patient chairs.

Cut Back on Labor Costs

Another advantage of digital files is the time they save. As the saying goes, time is money.

By imaging patient charts, time previously spent looking for files can be used for more productive purposes instead.

Minimize Supply Costs

There are a range of everyday supply costs that dental record scanning can eliminate or reduce, including:

  • Stationary
  • Printer ink
  • Office supplies (staples, bindings, etc.)
  • File cabinets & other office furniture

Productivity Benefits of Dental Record Scanning

Paperless dental offices streamline many of the time-consuming tasks that come with hard copies such as filing patient charts and tracking down ones that are misfiled or lost.

Fast Access to Files

Employees searching for files for 15 minutes a day may seem insignificant, but that time—and labor costs that go with it—will begin to add up.

With electronic document management systems though, users can search for dental records by keyword. When using files, they don’t need to remove or replace them from their storage place—in turn, helping to improve time bottlenecks and allowing multiple people to use a chart at the same time.

Never Misplace Records

Losing track of patient charts can lead to issues ranging from time wasted to potential legal risks.

Electronic dental records, on the other hand, can be accessed without needing to remove them from their location—eliminating the chance for them to be misfiled or misplaced.

Security Benefits of Dental Record Scanning

Dental record scanning provides dual benefits with protections from both environmental damages as well as theft and misuse.

electronic dental records with dental record scanningSimple Data Backup

With electronic dental records, it’s easy to backup data to an offsite location.

When you’re able to always have a secure second copy for a fallback, it creates an insurance policy against damage like fire or flood.

System Security Features

EHR systems used to manage electronic dental records implement multiple safeguards to protect files from potential theft and misuse.

For example, tiered access controls can limit access to sensitive information internally while an encryption system can protect from external threats.

Ready to Transition to a Paperless Dental Office?

Record Nations partners with dental record scanning service providers across North America. Find a quick and reliable solution for your record scanning needs with free quotes from several local providers.

Call us at (866) 385-3706, fill out our form, or use the live chat to be connected to professional record scanners near you today.

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